Part-time Admissions Specialist - Globe

Job Description

Job Description

A Level 1 Fingerprint Clearance Card is required for employment at Gila Community College.

Essential Functions

• Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment and machines. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials.
• Ability to operate various office equipment including computers and other technological hardware in a safe and effective manner.
• Ability to provide effective assistance to College stakeholders in a variety of business environments requiring critical thinking, task management, and the use of inter-personal and communication skills in a professional manner.
• Functions/duties as listed in Procedure 5012.02 Employee Classification General Responsibilities.
• Additional position specific essential functions are listed below.

Level of Supervision or Independent Judgement

• Performs duties under direct supervision following procedures, instructions, directions, and training given.
• Some independent decision making is needed.

Duties and Responsibilities

Admissions Specialists are expected to perform any or all duties listed below in a safe, efficient, professional, and effective manner.

• Provide direct assistance to prospective and returning students with all admissions processes in-person or electronically.
• Gather necessary documentation required by College policy and procedures for each admission; verify submitted documentation as meeting College and AZ Proposition 300 and 308 requirements and notify students of status.
• Maintain proper documentation and records to support audit requirements.
• Assist students in determining tuition, fees, or other costs of attendance and assist incoming students with student account(s) access, enrollment processes, or other student records processes as needed.
• Understand and follow College policies and procedures; assist others in understanding and following College policies and procedures.
• Respond to phones, emails, and in-person questions/requests from College stakeholders.
• Prepare a variety of communications, reports, files, and information/data media.
• Maintain files, records, and other data in an organized and efficient manner.
• Maintain confidentiality and security of information within the College.
• Organize, plan, and prioritize work and workflows.
• Develop constructive and cooperative working relationships with supervisors, co-workers, and other College stakeholders and provide professional admissions processing and student service.
• Assist co-workers and College stakeholders with the follow-through and completion of business processes as needed.
• Maintain business environment and situational awareness to understand and respond effectively by providing appropriate assistance to College stakeholders as needed.
• Perform similar duties not specifically listed as directed.

Qualifications and Education Requirements

• A combination of training, education, and experience in the various areas of responsibilities that will enable the employee to succeed.
• Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary.
• One year of direct experience with professional business office practices/procedures and productivity enhancing technologies and office equipment.
• Proficiency in Microsoft Office including Word, Outlook, and Excel.
• Possess excellent attention to detail skills including grammar, punctuation, spelling, and proofreading skills.
• Possess excellent verbal and written communication skills.
• Possess excellent interpersonal and customer service skills.

Preferred Skills

• Direct experience within an office environment providing a wide range of assistance to various stakeholders (customers, clients, co-workers, etc.).
• Direct experience within an educational environment assisting incoming students with admission, registration, and/or other related student services processes.

Work EnvironmentDuties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor-skills.