Senior Program Coordinator

Position Details

Position Information


Recruitment/Posting Title
Senior Program Coordinator


Job Category
Staff & Executive - Academic Affairs


Department
RBS SEER


Overview

Posting Summary


Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Senior Program Coordinator. Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Rutgers Business School -Newark & New Brunswick (RBS) is a two-campus business school with a presence in both Rutgers University - New Brunswick and Rutgers University-Newark. The Senior Program Coordinator will oversee the professional mentoring of RBS students, student leadership programs, or any other student programs as assigned at Rutgers Business School in Newark and New Brunswick. Reporting to the Director of SEER, the Senior Program Coordinator will organize, implement, and continuously improve mentoring and leadership development initiatives that connect students with alumni and corporate partners.

This position is responsible for and not limited to the following:

• The Senior Program Coordinator will manage day-to-day operations, recruitment and communications, mentor/mentee matching logistics, event planning, and data tracking for the program for which they are responsible.
• This position will prepare semester and annual reports, and collaborate across RBS and university offices to deliver high-quality experiences that advance student engagement and professional development.

FLSA
Exempt


Grade
05


Salary Details

Minimum Salary
68278.480


Mid Range Salary
84393.980


Maximum Salary
100509.480


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours

Standard Hours
37.50


Daily Work Shift

Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description
URA-AFT Administrative


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices
• Also requires a minimum of two years relevant experience in an administrative function, good communication skills, and computer literacy relevant experience in program coordination or administrative functions in higher education, student development, alumni relations, or a related setting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated ability to plan events, manage multiple priorities, meet deadlines, and work both independently and collaboratively with minimal supervision.
• Strong written, oral, and interpersonal communication skills, including experience engaging diverse populations and stakeholders.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and survey tools (e.g., Qualtrics, Google Forms); familiarity with web content and social media platforms for program communications.
• Ability and willingness to travel between campuses and off-campus events in the NY/NJ metro area; ability to work some evening and weekend hours as needed.

Preferred Qualifications

• Three to five (3-5) years of relevant experience, preferably in higher education, alumni/corporate engagement or early talent initiatives.
• Experience coordinating mentoring programs, student leadership initiatives, corporate partner engagement or early talent initiatives.
• Familiarity with Rutgers systems (e.g., Affinaquest, CVENT) and basic budget/expense tracking in an academic setting.
• Experience with CRM or engagement platforms and with developing data dashboards and program assessments.
• Familiarity with Chronus or a mentoring system.

Equipment Utilized

• Laptop/desktop computer and standard office equipment including
• Microsoft Office (Excel, MS Word, PowerPoint)
• Chronus platform for mentoring
• Suitable as REAL points to track student engagement
• Database Management (Salesforce, RUF Affinaquest)
• Email Concierge
• Event platform (Eventbrite and CVENT)
• Tableau
• LinkedIn, LinkedIn Premium, Sales Navigator
• Survey tools (Qualtrics/Google Forms)
• web content management
• social media platforms such as LinkedIn, Facebook, Instagram and X
• virtual meeting platforms (e.g., Zoom, Teams)
• RU Marketplace
• RU Expense Reports
• Canva to make flyers, etc.
• Texting campaigns - GetThru
• Artificial Intelligence - chatgpt, gemini and co-pilot

Physical Demands and Work Environment

• Ability to perform in a fast-paced environment and communicate effectively with multiple constituencies; handle confidential information with discretion.
• Travel between campuses and occasional off-campus sites; some evening and weekend hours required.
• This job operates in a professional office environment and routinely uses standard office equipment. This is largely a sedentary role; however, operation of standard office equipment, bending or standing as necessary, and lifting up to 50 lbs. may be required.

Special Conditions

Posting Details


Posting Number
26ST0319


Posting Open Date
04/16/2026


Special Instructions to Applicants

Regional Campus
Rutgers University-Newark


Home Location Campus
Rutgers University-Newark


City
Newark


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: