COURT CLERK I

Job Description

Job Description

JOB SUMMARY

The purpose of this position is to ensure the effective and efficient daily operations of the Municipal Court. To support the vision, mission and guiding principles of the City and Court Services department. While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required. Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.

ESSENTIAL JOB FUNCTIONS

• Assists during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process as needed.
• Closed and balanced end-of-day reports, process bank deposit slips and other paperwork for daily transactions.
• Transport daily deposit bag to city hall.
• Provides clerical support by answering and directing phone calls, assists at the front counter, distributes paperwork and information; documents court orders, and files paperwork.
• Process Failure To Appear (FTA) payment, send DS912 Form to DDS electronically or manually.
• Accepts fees and fines, completes receipts and posts payments for traffic fines, restitution of payments, and other payments authorized by court order.
• Responds to front window, telephone, and written inquiries.
• Provides assistance and information to attorneys, agencies, City staff, and the public on court procedures and the status of cases.
• Records receipts and deposits payments according to established court procedures.
• Processes and prepares attorneys’ and defendants reschedule notices.
• Maintains case files, constructs new case files and numbers; transfers cases to the appropriate agency.
• Validates and records receipts and deposits payments according to established court procedures.
• Report directly to the Municipal Court Director/Court Administrator
• Any other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience:

High school diploma or GED; supplemented by three (3) years of previous experience in court procedures and records management, legal office work, office administration, customer service, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. 

Must be able to obtain and maintain valid Georgia Crime Information Center (GCIC) Terminal Operator certification within thirty days of hiring. 

Preferred Qualifications:

• Associate’s degree with two years of college coursework from an accredited college or university in criminal justice or related field preferred.
• Bilingual proficiency in Spanish preferred.

Knowledge, Skills, and Abilities:

• Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality.
• Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws.
• Knowledge of GCIC rules and regulations.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
• Knowledge of basic bookkeeping practices.
• Knowledge of basic math and accounting practices.
• Knowledge of appropriate contacts for related police and court issues.
• Skill in operating a computer and entering data into a database.
• Ability to operate GCIC to run criminal and driving history reports.
• Ability to read and comprehend various technical reports and legal terminology.
• Ability to handle confidential information.
• Ability to handle stressful situations.
• Ability to communicate with confrontational people.
• Ability to maintain accurate records.
• Ability to type and enter data correctly.
• Ability to maintain accurate and complete records.
• Ability to prepare monthly reports.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain positive working relationships with those contacted in the course of work.
• Ability to organize and prioritize work and appropriately schedule court activities.

PHYSICAL DEMANDS

Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds). 

• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

WORK ENVIRONMENT

Work is performed in an office environment and may require a willingness to work any hour of the day or night (shift work), overtime, or weekends.