Executive Assistance

Job Description

Job Description

Description:

Stuart Rush is a private business formed from the legacy US-based electric chain hoist products of Columbus McKinnon Corporation. Lodestar®, one of the leading brands, has been manufactured since the 1950s and is a market leader from industrial to entertainment applications. With long-standing operations in Damascus, VA and Lexington, TN, the company builds on a reputation of quality in chain and hoist manufacturing. Stuart Rush values its employees as the foundation of its success and is committed to fostering a strong, supportive and resilient workplace. The company is dedicated to delivering reliable products and earning customer trust through consistent performance while building a strong future for its people and customers.

The Executive Assistant provides high-level administrative support to the CEO and Executive Leadership Team (ELT). This role requires a highly organized and trusted professional who exercises discretion, demonstrates strong judgment, and excels in managing multiple priorities in a fast-paced environment.

· Manage executive calendars in Outlook, prioritizing requests and resolving scheduling conflicts.

· Handle sensitive and confidential information with the utmost discretion.

· Serve as a liaison between executives and internal/external stakeholders.

· Maintain spreadsheets and reports (e.g., KPIs, goals, budgets) via a modest command of Microsoft Office; Word, Excel, Power Point and Outlook.

· Manage multiple projects simultaneously, ensuring timely follow-through.

· Support the planning and execution of company-wide events, including town halls and offsite meetings.

· Conduct event research (venues, catering, logistics) and assist with budget preparation and coordination of vendors.

· Arrange executive travel, including transportation and accommodation.

· Attend meetings as needed, document discussions, and prepare minutes.

· Review and prioritize incoming communications, summarizing and distributing as appropriate.

· Perform general office management duties.

· Proactively anticipate executive needs and provide support accordingly.

· Perform additional duties as assigned.

· Strong verbal and written communication skills.

· Excellent organizational skills with high attention to detail.

· Effective time management and ability to meet deadlines.

· Ability to perform well in a fast-paced, high-pressure environment.

· Comprehensive knowledge of office administration and recordkeeping.

· Experienced in Microsoft Office Suite and ability to learn new systems quickly.

• 8-10 years of experience supporting executive-level leadership
• Certified Executive Assistant (CEA) preferred
• Bachelor’s degree in business administration or related field preferred

· Up to 10% of domestic travel required to support offsite meetings and events

· This is an in-office position located in Knoxville