Accounts Payable/Receivable Specialist

Job Description

Job Description

Staff Experts, LLC is a highly specialized full-service Staffing & Recruiting Firm. We specialize in staffing in the areas of Engineering, Construction Management, Manufacturing, Information Technology, Aerospace & Defense, Administrative-Accounting-Finance, Call Center Operations, Life Sciences, Healthcare, Skilled Trades and Logistics.

Staff Experts, LLC is currently seeking to fill an Accounts Payable Specialist position.

If you are interested, please email us your resume and someone will call to schedule an interview appointment. 

POSITION SUMMARY

The Accounts Payable Specialist will be responsible for controlling expenses by receiving, processing, verifying, and reconciling invoices. Their duties include following the verification process for invoices and other accounting-related documents, processing outgoing payments, recording accounts payable-related data, etc.

POSITION DESCRIPTION

• Leveraging automation tools within SAP ERP and Tangro to minimize manual entry errors, reduce processing times, and increase throughput. Success is measured through the implementation of process improvements that evolve with the company’s needs, setting new standards for efficiency and effectiveness.
• Success here means that AP is not a bottleneck but a facilitator of growth, capable of handling increased complexity with ease.
• The Accounts Payable function is fully compliant with all internal policies and mitigates risks related to fraud, errors, and regulatory requirements. Success is reflected in spotless audits, zero compliance issues, and a robust system of internal controls that protect the company’s financial integrity.
• Use data from AP reports to provide actionable insights to senior leadership. This could include identifying trends in spending, uncovering inefficiencies, or highlighting opportunities for cost savings. The specialist’s ability to translate AP data into strategic recommendations contributes to the company’s decision-making processes and overall financial health.

OBJECTIVES

• Monitor and manage the AP inbox, ensuring timely invoice entry into SAP ERP and Tangro
• Review invoices to ensure accuracy and compliance with company policies and procedures.
• Play an active role in supporting the company’s growth initiatives, whether that’s by managing the financials for new acquisitions, scaling AP processes to handle increased volume, or integrating AP systems across multiple entities under management.
• Accurately process payments by utilizing our accounting software system(s)
• Accurately approve and process employee expense reports in a timely manner while enforcing company policies on reimbursements through the expense reporting system.
• Maintain organized and up-to-date accounts payable files for reporting and audits
• Prepare & analyze accounts payable reports, including aging and cash flow projections
• Work closely with the finance team to manage cash flow efficiently by monitoring payment schedules, prioritizing key payments, and optimizing payment terms.
• Prepare month end accrual entries
• Review, classify & post credit card charges
• Collect W9 forms for all new vendors and ensure compliance with vendor requirements
• Accurately enter invoice transactions into our accounting SAP ERP system and Tangro.
• Identify and resolve accounts payable discrepancies, ensuring timely follow-up on outstanding issues.

COMPETENCIES

• Strong ability to handle high invoice volume and ensure timely and accurate data entry in NetSuite
• Proficiency in managing expense reports and adhering to company policies
• Excellent organizational skills to manage an AP inbox and respond to inquiries promptly
• Knowledge of Aging and cash flow reports
• Ability to follow a month end close checklist accurately and efficiently
• Ability to hold team members accountable to submitting expense reports
• Ability to identify and resolve discrepancies efficiently, minimizing financial risk

EDUCATION AND EXPERIENCE

• Associate's Degree in Accounting, Finance, or related area of study, or equivalent work experience
• At least 2 years of work experience in accounts payable-related work
• Experience using SAP ERP and Tangro

Schedule:

(7:00AM – 4:00PM) Monday - Friday

Contact Information:

Staff Experts, LLC is an Equal Opportunity Employer.

Staff Experts, LLC (Tucson Branch)

1611 W Ina Road

Tucson, AZ 85704

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