Project Manager Compliance

Job Description

Job Description

Description:

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us!

This is a fully remote position, allowing you to work from home or location of record within the U.S. with no in-office requirements.? You must be available five days per week during designated work hours.? The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary.?

Position Overview

We are seeking a highly experienced compliance professional to lead and execute critical initiatives related to federal and state employer tax filings. This role is centered on strong project management, ownership of payroll tax form approval processes, and leadership of electronic filing certification and agency testing efforts. The ideal candidate is a hands-on, individual contributor who thrives in the details while driving projects forward. This individual will not only lead initial implementations but will also own ongoing compliance by tracking regulatory and form changes year-round and ensuring timely system updates. Experience with tax filing platforms and electronic filing systems is a significant advantage.

Primary Responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lead end-to-end compliance projects and tasks for federal and state payroll tax filing initiatives.
• Serve as the Project owner payroll tax form approval processes, ensuring all forms meet agency specifications, validation rules, and compliance requirements prior to submission.
• Serve as the Project owner and drive electronic filing (e-file) certification efforts, including coordination and execution of agency testing cycles, validations, and approvals.
• Act as the primary liaison between compliance, engineering, and product teams to ensure approvals and certifications are completed.
• Take a hands-on role in reviewing form changes, validating outputs, and troubleshooting issues during development and testing cycles.
• Establish and maintain a structured process for tracking federal and state form changes throughout the year.
• Document all updates to paper forms and ensure clear communication and traceability.
• Monitor regulatory changes across agencies and proactively initiate updates to maintain compliance for forms approvals and certifications.
• Identify, escalate, and resolve issues related to form approvals and agency testing; perform root cause analysis and implement long-term solutions.
• Maintain detailed project plans, status reporting, and documentation for all compliance and certification activities.

Education and Experience

Required Qualifications:

• Bachelor’s Degree
• 5+ years of experience in employer tax compliance, payroll tax, or related field.
• Demonstrated project management experience leading complex, compliance-driven initiatives.
• Strong knowledge of federal and multi-state payroll tax filing, approval, and compliance processes.
• Hands-on experience with electronic filing systems, certification processes, and agency testing.
• Proven ability to work cross-functionally with engineering and product teams to drive execution.

Preferred Qualifications:

• Experience with tax filing platforms or payroll systems.
• Background in high-volume electronic filing or enterprise-level compliance environments.
• Strong familiarity with agency schemas and file formats (e.g., XML, EFW2) and validation processes.
• Strong ownership mindset with the ability to manage end-to-end processes
• Effective communicator across technical and non-technical teams
• Highly organized with the ability to manage multiple priorities and deadlines

Physical requirements:

· Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.

· Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact View email address on ziprecruiter.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

The base pay range for this position is $63,200- $90,300/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual bonus and restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via