Events Manager

Events Manager

Join the Discovery family, where quality and service are at the heart of everything we do! This role is based at Atlantic Fields Club, a Discovery Land Company property located just outside Hobe Sound, Florida. Atlantic Fields is seeking a full-time, year-round Events Manager to join the Member Services Department. The Events Manager plays a pivotal role in delivering exceptional Member and guest experiences by leading the planning, coordination, and execution of bespoke events. Working closely with the Director of Events, this position combines creativity, operational excellence, financial stewardship, and meticulous attention to detail to bring extraordinary experiences to life. The Events Manager thrives in a fast-paced environment, fosters collaboration across departments, and leads by example to ensure every event reflects the Atlantic Fields standard of excellence and creates lasting memories for our Members and guests.

Key Responsibilities:

• Embody and model genuine hospitality, ensuring every Member, Guest, and Prospect feels truly welcomed and valued.
• Champion the belief that exceptional Member experiences begin with investing in our Team Members; when we invest in them, the culture and experiences they deliver naturally flourish.
• Participate in all aspects of major Club functions, including Club events, private Member parties, and major and minor golf events.
• Create BEOs and Critical Paths for events, including floor plans and event timelines.
• Maintain clear, consistent, and proactive communication to keep departmental leaders and team members informed of upcoming events, schedule changes, operational updates, and service expectations.
• Plan and conduct the weekly Events Meeting in the absence of the Director of Events.
• Build and cultivate strong relationships with Members while identifying opportunities to enhance their experience and drive additional catering and event revenue.
• Manage event and catering operations in alignment with departmental budgets, ensuring financial accountability and the successful achievement of revenue and expense goals.
• Prepare event proposals and pricing for rentals, furnishings, floral arrangements, entertainment, photography, audiovisual services, décor, and other event enhancements, while developing contracts that clearly outline the scope of services and event details.
• Ensure all event contracts and agreements are fully executed prior to placing orders or committing to any event-related purchases, rentals, or services.
• Partner with the Member Services team to promote, market, and coordinate all Member and guest events, functions, and special activities.
• Maintain and oversee the Club's master calendar of events in partnership with the Member Services team, ensuring accuracy, alignment, and seamless coordination across all departments.
• Oversee all aspects of event setup, execution, and breakdown, ensuring flawless operations, exceptional service, and unwavering adherence to Club standards throughout every event.
• Field any Member or Guest questions or concerns promptly and professionally.
• Collaborate with Food & Beverage leadership to forecast staffing needs and coordinate schedules for events, catered functions, and banquets. As business demands require, source and coordinate qualified contract labor to ensure appropriate staffing levels and exceptional service execution.
• Ensure all events are billed accurately and in a timely manner, with all event chits and supporting documentation submitted promptly to support efficient and accurate financial processing.
• Maintain storage along with all items used for private and catering events.
• Perform other duties and responsibilities as assigned to support the needs of the Club and ensure operational excellence.

Skills & Qualifications:

• Exceptional leadership, communication, and interpersonal skills.
• Coach, mentor, and develop team members by fostering a culture of continuous learning, accountability, collaboration, and professional growth.
• Proven ability to collaborate effectively across departments and cross-functional teams.
• Business and financial acumen with experience in budgeting, forecasting, and strategic planning.
• Talent management – assess and manage the skills and talent on the team for continuous improvement.
• Demonstrate flexibility and adaptability by embracing new projects, responding effectively to changing priorities, and thriving in a fast-paced, dynamic environment.

Additional Requirements:

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be available to work a flexible schedule, including evenings, weekends, holidays, and extended hours as business demands require.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to perform the essential functions of the position, with or without reasonable accommodation, including working indoors and outdoors in varying weather conditions; standing, walking, bending, reaching, and moving for extended periods; and frequently lifting, carrying, pushing, or pulling items weighing up to 50 pounds.

Benefits:

• Competitive Pay or Wage Range
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional Development and Upward Mobility Opportunities
• People-First Culture

About Us:

Atlantic Fields seamlessly blends the timeless elegance of Old Florida with a relaxed, carefree lifestyle. Nestled in the heart of Hobe Sound, Florida, the Club offers Members the best of South Florida living while honoring the rich history and natural beauty of the property.

Spanning more than 1,500 acres, Atlantic Fields is an intimate private club community featuring a world-class Tom Fazio golf course, ocean adventures, an equestrian facility, exceptional dining venues, state-of-the-art wellness amenities, and a variety of thoughtfully curated experiences.

At Atlantic Fields, our team members are the heart of our success. We celebrate individuals who bring passion, creativity, and a commitment to excellence while embracing diverse cultures and communities. Together, we create extraordinary Member experiences and lasting memories through genuine hospitality, meaningful connections, and exceptional service.