Contract Specialist

Position Summary Responsible for supporting departments and schools in negotiating and evaluating the contractual relationships between Kansas City Public Schools (KCPS) and its vendors, as required. This includes, but is not limited to the preparation and negotiation of contract terms and conditions, as approved by the legal department and in compliance with KCPS policies, administration of procurement lease and sales agreements, and assuring the successful completion of all contracts. Responsible for the development and monitoring of the District’s MBE/WBE program. Job Information Job Title: Contract Specialist Job Title Code: 02326 Salary Grade: S634 starts at $58,136 Department: Purchasing Department Reports To: Purchasing Director FLSA Status: Exempt Responsibilities Manage all contracts to accomplish the goals and objectives established by the District including carrying out the District’s MBE/WBE goals and policies. Recommend contract terms and conditions and negotiate price to achieve the best economic advantage and service for KCPS. Assure that all negotiated contracts are in compliance with KCPS policies and that the interest of KCPS is fully protected. Administer all contractual provisions including the maintenance of records, processing of purchase orders and contractual agreements, monitoring funding allocations within total contract authorization, and the soliciting and evaluating of requests for proposals and orders, with minimum direct supervision. Participate in the preparation of requisitions, work statements and specifications to assure comprehensiveness and effectiveness and to ensure the protection and best interests of KCPS. Formulate, institute and administer operating procedures for KCPS and other vendor activities in accordance with established policy. Develop and recommend policy proposals related to assigned functions, for approval, with minimum supervision. Participate in KCPS budget planning, and coordinate all planned activities with the appropriate departments within KCPS with respect to programs and activities assigned to this position. Assist in reviewing formal bids for requisitions, as assigned by Procurement Director and in support of the Buyers, including the placement of bid advertisements, and oversee the preparation of the purchasing related to Board agenda items. Assist the Procurement Director on development and recommendations of Board policies and administrative procedures to intensify the operation and effectiveness of procurement functions within KCPS. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No Qualifications Bachelor’s Degree in Business, Finance, or related fields Minimum five years of purchasing experience with extensive and broad commodity knowledge with emphasis on contracts and strong negotiation skills. Excellent oral and written communication skills Familiar with the use of an automated purchasing system Familiarity with construction procurement procedures Ability to create and develop relationships with a variety of vendors Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the employee be able to sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds. The job requires the employee occasionally stoop, kneel, crouch or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus. Terms Of Employment Length of work year: 12 months (7.5 hours per day/5 days per week) Benefits: Health and Dental Insurance are provided. KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employees and matched by KCPS; Voluntary retirement savings plans are also available. #J-18808-Ljbffr Kansas City 33