Senior Administrator & Coordinator

The Senior Talent Administrator & Coordinator/Executive Assistant is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams.

• Work Location: Cambridge MA and Norwood MA. You will be traveling between both sites
• Work Setup: Onsite - 2 locations
• Work Hours: Monday to Friday standard days

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS) proprietary systems etc.) 
• Timely review of applicants who have applied via the ATS
• Schedule complex phone video and in-person interviews with Recruiters or Hiring Managers 
• Execute the offer process including creating & routing offer letter and presenting offer to candidate 
• Coordinate candidate background medical and reference checking processes
• Arrange travel transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Provide metric and pipeline reporting
• Lead independent discussions with candidates and Hiring Managers as needed
• Assist with the administration optimization and use of the ATS
• Provide best practices and process improvements throughout the talent acquisition cycle 
• Document process changes such as process maps team structure charts detailed procedures etc
• Identify and remediate workflow & system issues 
• Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
• Act as a subject matter expert. Provide training and coaching to less experienced colleagues
• Provide other administrative support to recruitment team as needed

The anticipated starting salary range for individuals in this position is $70000 - $80000 dependent upon experience geography and industry knowledge. This position is eligible for an annual bonus based on the achievement of defined goals and benefits including:

• Various medical plans based on coverage needed including medical dental and vision.
• STD LTD and HSA
• Holiday pay
• Flex Paid Time Off (PTO) model.
• 401K with a match of 50% up to the first 4%
• Volunteer Time Off (VTO)

Qualifications :

Position Requirements

Education:

• High school diploma or equivalent required
• Completed Cielo TalentCloud ACE certification preferred

Experience:

• Previous experience in a TAC role. Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred

Exposure:

• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts practices and procedures within talent acquisition
• Fluent in English
• Strong communication skills verbal and written
• Demonstrated proficiency with the Microsoft Office suite including Outlook
• Experience working with a mainstream ATS
• Ability to prioritize and organize own work
• Provide ability to provide a high level of customer service to colleagues and clients

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time