Administrative Coordinator

Administrative Coordinator

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Administrative Coordinator today with HCA Healthcare.

Job Summary and Qualifications

The Administrative Coordinator provides comprehensive administrative, logistical, and process execution support for the Investor Relations department. This role maintains the operational infrastructure behind corporate access, earnings logistics, meeting coordination, investor communications workflows, vendor coordination, travel and events, and routine administrative processes. By improving scheduling discipline, process consistency, and execution reliability, the role supports efficient execution of recurring Investor Relations workflows and senior leadership engagement.

Major Responsibilities:

• Provide comprehensive administrative and logistical support to Investor Relations senior leadership and department colleagues.
• Coordinate with sell-side corporate access teams, investor contacts, senior management offices, and internal attendees to ensure meetings are scheduled, confirmed, and executed efficiently.
• Manage calendars, meeting holds, prep meetings, debriefs, investor meetings, conference blocks, earnings prep sessions, and follow-up calls.
• Maintain visibility into calendar conflicts, blackout periods, travel windows, executive availability, and recurring Investor Relations process timelines.
• Manage process calendars, routing checklists, vendor timing, wire/upload coordination, confirmation receipts, and version-control logistics for earnings-related materials.
• Coordinate flights, hotels, ground transportation, conference registration, itineraries, room bookings, site visit logistics, catering, security coordination, and on-site meeting details for Investor Relations events and senior management participation.
• Prepare and submit expense reports in accordance with company policies.
• Coordinate vendor setup, invoice tracking, purchase orders, renewals, subscriptions, expense processing, and related administrative follow-up.
• Prepare and edit correspondence, presentation materials, Excel spreadsheets, charts, graphs, and brand-compliant PowerPoint presentations.
• Enter factual meeting details into CRM systems.
• Maintain Investor Relations distribution lists, contact lists, investor mailing lists, internal routing lists, and mailbox monitoring workflows.
• Monitor the Investor Relations mailbox for routine inquiries, route substantive investor questions to the appropriate Investor Relations leaders or analysts.
• Support website content uploads, posting timing, file routing, file naming, and basic link checks where needed.
• Provide project management support for internal projects, colleague events, onboarding activities, and recurring department workflows.
• Maintain hardcopy and electronic department records in accordance with retention policies.
• Communicate and interact positively and professionally with all HCA colleagues and external stakeholders. - Maintain confidentiality and follow company policies for handling sensitive information.
• Adhere to the company's Code of Conduct and Mission and Value Statement.

Education & Experience:

• 3+ years of experience in administrative support (Required)
• Experience supporting senior leaders and coordinating complex calendars, meetings, travel, events, and administrative workflows (Preferred)
• Experience supporting Investor Relations, Finance, Communications, Legal, executive administration, or a related corporate function (Preferred)
• 1+ year(s) of experience supporting website posting, or similar digital publishing workflows (Preferred)
• Associate's degree (required)
• Or equivalent combination of education and/or experience

Knowledge, Skills, Abilities, Behaviors:

• Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, Webex/virtual meeting tools, and database or CRM systems.
• Excellent written and verbal communication skills.
• Ability to interact professionally.
• Excellent organizational skills, scheduling discipline, follow-through, and attention to detail.
• Ability to work independently, manage multiple priorities, and support time-sensitive recurring processes with accuracy and discretion.
• Strong grammatical, proofreading, typing, and document preparation skills.
• Ability to maintain confidentiality.
• Proficiency in or ability to master AI software for efficiency (e.g., Microsoft Copilot, OpenAI ChatGPT), consistent with company policies.
• Proficiency in data entry, reporting support, process tracking, and visibility tools for presentations, monitoring, and administrative follow-up.
• Ability to lift boxes and supplies occasionally.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are comprised of affiliated hospitals, physician practices and other sites of care across the United States and United Kingdom. The Sarah Cannon Cancer Network is transforming cancer care through integrated services and cutting-edge technologies. Our physicians can develop leading oncology programs to advance science and patient care. Providing physician-led patient care offers our doctors access to a national network of experts. This is where multidisciplinary teams come together with a goal of delivering seamlessly coordinated, quality cancer care. Through a united network of globally recognized oncology specialists, we collaborate and share best practices. We address each aspect of the cancer journey, from screening and diagnosis through treatment and survivorship, to advance our shared mission: Above all else, we are committed to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual." - Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HCA Healthcare