Receiving Admin

Job Description

Job Description

Our client in Tacoma, WA is currently hiring for an Administrative Assistant – Logistics & Compliance to support a busy industrial facility. This is a fully onsite opportunity responsible for processing regulated documentation, supporting receiving and logistics functions, maintaining compliance records, and assisting with facility check-in processes. This position offers strong training, long-term career growth, and the opportunity to join a stable organization with a promote-from-within culture.

Pay: $22.00 - $24.00/hr (Depending on experience, tenure, industry experience, and relevant administrative/logistics experience)

Location: Tacoma, WA (Fully Onsite)

Schedule: Monday-Friday | Training Schedule: 8:30 AM - 5:00 PM for the first month | Regular Schedule: 3:00 PM - 11:30 PM after training

• Process incoming paperwork and documentation related to logistics, inventory, receiving, and facility operations

• Review, maintain, and update regulatory and compliance records

• Assist truck drivers with paperwork completion and facility check-in procedures

• Perform accurate data entry across multiple software systems

• Track inventory and container information to support operational needs

• Scan, copy, file, and organize physical and electronic records

• Support communication between office personnel and plant operations teams

• Maintain audit-ready documentation and compliance records

• Cross-train with administrative team members and provide coverage as needed

• Follow established procedures while contributing to process improvements

• At least 1 year of experience in administrative support, logistics, receiving, inventory, clerical, or office coordination roles

• Strong data entry skills with a high level of accuracy and attention to detail

• Proficiency using computers and Microsoft Office applications

• Strong verbal and written communication skills

• Ability to learn new software systems quickly

• Experience handling documentation, recordkeeping, and filing processes

• Ability to work in a fast-paced industrial environment

• Reliable attendance and consistent work history

• Experience supporting logistics, receiving, inventory tracking, or transportation functions is preferred

• Unable to work the required 3:00 PM - 11:30 PM schedule after training

• Less than 1 year of relevant administrative, logistics, receiving, inventory, or office support experience

• Limited data entry or computer proficiency

• Inability to work fully onsite in Tacoma, WA

• Poor attention to detail in documentation and recordkeeping functions

• Large global organization with strong long-term career growth opportunities

• Comprehensive training program designed to develop employees from the ground up

• Promote-from-within culture with advancement opportunities

• Stable work environment with low turnover and strong leadership tenure

• Supportive and collaborative administrative team

• Opportunity to support environmental sustainability and compliance-focused operations

• Annual performance reviews and consistent compensation growth opportunities

• Exposure to logistics, inventory, compliance, and operational support functions within an industrial environment

This is a Contract to Hire position based out of tacoma, WA.

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in tacoma,WA.

This position is anticipated to close on Sep 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.