Finance & Purchasing Manager

The Finance & Purchasing Manager plans, organizes, and oversees the city's day-to-day financial and purchasing operations. This position is responsible for municipal accounting, financial reporting, budget administration, purchasing, revenue management, and internal controls while ensuring compliance with applicable laws, regulations, accounting standards, and city policies. Working collaboratively with the Assistant City Administrator or Director of Finance and the City's contracted Chief Financial Officer (CFO), the Finance & Purchasing Manager supports the city's financial stability through accurate financial management, sound fiscal practices, and exceptional customer service.

ESSENTIAL DUTIES:

Accounting & Financial Management Direct and oversee the city's daily accounting operations, including accounts payable, accounts receivable, general ledger, reconciliations, journal entries, and cash management. Maintain accurate financial records in accordance with GAAP, GASB standards, and policies. Administer and reconcile City revenues, including utility revenues, franchise fees, grants, reimbursements, sales tax receipts, and Payment in Lieu of Taxes (PILOT) agreements. Monitor financial activity to ensure proper account coding, internal controls, and compliance with established financial procedures. Oversee the financial administration of development agreements and capital improvement projects, including funding tracking, collections, reimbursements, reconciliations, reporting, and related documentation. Budget Administration Assist in the preparation, administration, and monitoring of the City's annual operating and capital budgets. Work collaboratively with department directors to develop budget requests, monitor expenditures, and evaluate financial performance. Prepare budget amendments, financial forecasts, and periodic budget reports for city administration and Council. Purchasing & Procurement Administer the city's purchasing and procurement programs in accordance with City policy and applicable federal, state, and local regulations. Coordinate procurement processes, including bids, RFPs, RFQs, and vendor quotations. Review purchase requests for budget availability, account coding, and policy compliance. Maintain purchasing records, vendor information, and Purchasing Card (P-Card) administration. Financial Reporting & Compliance Prepare monthly financial reports and other financial analyses for city leadership. Coordinate the annual audit process and provide financial information requested by auditors and the city's CFO. Monitor capital projects, restricted funds, grants, and other special funding sources. Recommend improvements to financial processes, internal controls, and purchasing procedures. Leadership & Customer Service Serve as a financial resource for city departments by providing guidance on budgeting, purchasing, and financial procedures. Establish and maintain effective working relationships with employees, vendors, auditors, governmental agencies, and the public. Provide exceptional customer service while promoting efficiency, accountability, and continuous improvement. Perform other related duties as assigned.

QUALIFICATIONS:

Education Bachelor's degree in Accounting, Finance, Business Administration, Public Administration (with an accounting emphasis), or a closely related field. Experience Five (5) years of progressively responsible accounting or finance experience, including at least three (3) years in municipal government finance or an equivalent combination of education and experience.

PREFERRED CERTIFICATES, LICENSES, AND EXPERIENCE:

Certified Public Accountant (CPA) Certified Government Finance Officer (CGFO) Experience with Tyler Technologies Incode financial software Experience preparing and administering municipal budgets Knowledge of Texas municipal finance and purchasing laws

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: Governmental accounting principles, GAAP, and GASB standards Municipal budgeting and financial reporting Public purchasing and procurement practices Internal controls and financial management Microsoft Office Suite and financial management software Ability to: Analyze financial information and prepare accurate reports. Interpret and apply laws, regulations, and city policies. Communicate effectively, both verbally and in writing. Establish and maintain effective working relationships. Exercise sound judgment, maintain confidentiality, and manage multiple priorities.

ENVIRONMENTAL AND SAFETY FACTORS:

Daily work is performed primarily in an air-conditioned office environment. Employee must have access to a suitable remote office environment during regular business hours for the hybrid work schedule.

TOOLS AND EQUIPMENT USED:

Computer, telephone, copier, fax machine, 10-key, calculator, shredder, postage meter, and other typical office equipment. Equipment required for remote work provided by the employer.

THE CITY OF HUDSON OAKS IS AN AT-WILL EMPLOYER

This position description is not an employment agreement or contract. Management has the exclusive right to alter this position description at any time without notice. #J-18808-Ljbffr Gfoat