Senior Partnerships Activation Coordinator- Miami, FL

Job Description

Job Description

*This is an onsite role based out of our office in Doral, FL. This is not a remote or hybrid opportunity.

COMPANY OVERVIEW

Loud And Live is an entertainment, marketing, and live events company operating at the intersection of music, sports, lifestyle, and content development. Headquartered in Miami, FL, we specialize in creating engaging and immersive experiences that captivate global audiences. Our owned and operated marquee events serve as powerful platforms for brands to engage directly with local consumers in South Florida. Sponsorship sales are a key revenue driver for our business, and we are seeking a motivated Senior Partnerships Coordinator  to provide critical support to our Partnerships team and help ensure the successful execution of our sponsorship initiatives. 

POSITION SUMMARY

The Senior Coordinator of Partnerships will play an integral role in assisting the partnerships team by helping to manage partners activations, including but not limited to client services, project management, partner deliverables & fulfillment, and post-event reporting. This role is ideal for a client services-oriented, organized, detailed and proactive individual who is eager to work in the partnership side of live events, brand activations, and fulfillment. 

The Senior Coordinator will work above and closely with the General Manager of Partnerships and team, providing strategic and operational support to ensure partnerships are executed seamlessly across all the events, and that our partners receive maximum value from their collaborations with Loud And Live.

KEY RESPONSIBILITIES

Partnership Management

• Assist in the day-to-day management of brand partnership and partner relationships, including focus on client retention and partnership renewal. 
• Track partnership deliverables and deadlines to ensure commitments are met on time.
• Assist in creation and editing of proposals and event recap reports.
• Collaborate closely with internal teams (event production, marketing, operations) to support partnership activations and asset delivery.
• Constantly looking for ways to optimize & streamline the management and execution of event partnership activations, fulfillment and deliverables

Event & On-Site Support

• Help manage and oversee partnership activations on-site during events, ensuring partner deliverables are executed as promised.
• Help manage the capture and collection of content (i.e. photos, videos) and relevant data for use in partner recap reports.
• Assist with hospitality, client check-ins, and day-of event logistics as needed.

Reporting & Documentation

• Assist in timely preparation of post-event recap reports and gather key metrics to highlight ROI for partners.
• Help manage and maintain organized records of partnership agreements, activations, and communications.
• Assist in preparing internal reports on sales pipeline and partnership performance, including management of brand budgets for margin optimization. 

Sales Support

• Support partnership sales team with development of sales materials (decks, term sheets, etc.)
• Support with maintaining sales pipeline, CRM tools and prospecting strategies 

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Marketing, Business, Communications, or related field (or equivalent experience).
• 2-4 years of experience in events, brand partnerships and client services 
• Strong organizational and time-management skills, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Team-oriented with a proactive attitude and willingness to support, learn and grow.
• Passion for live events and brand partnerships.

TRAVEL REQUIREMENTS

• Less than 10% domestic travel; must be available to work evenings and weekends as needed for events.

PHYSICAL REQUIREMENTS

• Primarily desk-based role with significant computer work.
• Seasonal on-site event support, requiring standing, walking, and light lifting.

WORKING ENVIRONMENT

• Fast-paced environment with frequent deadlines and multiple priorities.
• Collaborative team culture with opportunities for growth and learning.