Creative Services Coordinator

Job Title: Creative Coordinator

Duration: 06 months Contract (Possibility Of Extension)

Location: Jackson MI, 49201 (Remote)

Pay rate: $25-27/Hour on w2 without any benefits/holiday/vacation.

Job Description:

The Creative Coordinator plays a key role in keeping creative work organized, on track, and moving efficiently from request through final delivery. This role serves as a central point of coordination across the creative process, managing project details, timelines, resources, reviews, approvals, and deliverables while helping ensure work meets established requirements and deadlines.

Duties:

• Creative Request Intake & Project Coordination: Manages creative requests from intake through completion, ensuring requests are complete, clearly scoped, and ready to move into production. Serves as the primary coordinator throughout the project lifecycle.
• Resource & Workload Management: Reviews incoming work and assigns projects to appropriate creative resources. Monitors team workload, adjusts assignments as needed, and escalates capacity concerns to leadership when additional support or prioritization is needed.
• Timeline & Workflow Management: Develops and manages project timelines, ensuring key milestones, reviews, approvals, and delivery dates are established and maintained. Proactively identifies scheduling risks, follows up on overdue actions, and coordinates adjustments to keep work moving.
• Review & Approval Facilitation: Coordinates creative review cycles, ensures the appropriate stakeholders are included, tracks feedback and approvals, and communicates required changes to creative resources. Provides a first-line quality check for basic errors and completeness before work advances.
• Quality Control: Reviews creative assets for accuracy, completeness, and adherence to project requirements, ensuring feedback is addressed and assets are delivery-ready.
• Final Asset Delivery: Coordinates final asset preparation and delivery, ensuring completed creative meets the requested specifications and is provided to the appropriate stakeholders or channels by the agreed-upon deadline.
• Asset Management & Archiving: Ensures final creative assets are properly named, tagged, organized, archived, and maintained according to established asset-management and record-retention standards.

Skills:

• Strong organizational and project management skills, with the ability to manage multiple creative projects, priorities, deadlines, and stakeholders.
• Ability to review incoming requests, clarify requirements, identify missing information, and ensure projects are properly scoped for production.
• Ability to assess incoming work and proactively identify resource capacity, scheduling, or prioritization concerns.
• Skilled in developing and managing project timelines, tracking milestones and dependencies, identifying risks, and proactively following up to keep work on track.
• Ability to coordinate stakeholder reviews, track feedback and approvals, and ensure required changes are addressed.
• Strong attention to detail with the ability to review creative assets for accuracy, completeness, and adherence to project requirements.
• Strong sense of ownership and accountability, with the ability to proactively identify and resolve issues and follow through from intake through completion.
• Strong collaboration and communication skills, with the ability to work effectively across creative teams, stakeholders, and leadership.
• Ability to manage competing priorities and adapt to changing timelines, resources, and project requirements in a fast-paced environment.
• Understanding of creative asset organization, naming conventions, tagging, archiving, and record-retention practices.
• Proficiency with project management and workflow tools, such as Adobe Workfront, to manage creative intake, timelines, assignments, reviews, approvals, and project status.

Experience & Education:

• 3+ years of relevant professional experience.
• Bachelor's degree in communications, marketing, business, or a related field preferred.
• Agency or creative-services experience is a plus.

Thank you!