Executive Administrative Assistant I

Executive Administrative Assistant I Grade/Range: $50,000 - $55,000 Regular (PIN) FLSA: Non-Exempt Open Date: 08/14/2023 Open Until Filled: Yes Duties and Responsibilities Prepares and revises manuscripts, correspondence, charts,forms, and other material from copy or notes created by othersusing typewriter and/or automated office equipment. Proofreads materials. Composes replies to general inquiries requiring comprehensiveprogram knowledge. Reads and edits outgoing correspondence for procedural,typographical and grammatical accuracy with general policy andfactual correctness. Corrects and calls deviations or inadequacies to writer’sattention as deemed appropriate. Exercises independent judgement and initiative in establishingand revising complex and sensitive filing systems. Enters, updates, and retrieves information stored in files anddatabases; customizes special reports. Researches, analyzes and summarizes information and sourcematerials for reports independently and communicates findingsorally and in writing. Receives and reads incoming correspondence andinformation. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwardsremainder with necessary background materials. Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters andinquiries which do not require technical knowledge or referscallers to others as appropriate. Schedules appointments and engagements without priorclearance. Makes arrangements and coordinates all details formeetings. Assures that executive is fully briefed before meetings onmatters to be considered. May attend meetings and prepare notes.Makes all necessary arrangements for travel and independentlyperforms required administrative follow-up and recordkeeping. Oversees office operations, ensures equipment, materials, andspace are used efficiently and effectively. Assists in monitoring departmental budget. Acts as intermediary for executive, interacting with officials,staff at all levels, and the public. Provides information requiring comprehensive knowledge ofinstitution policies, procedures, and special issues. Anticipates executive’s course of action when absent andfacilitates problem resolution. Interprets administrative decisions and policies to other staffand transmits directions and instructions based on authority delegated by theexecutive. Ensures confidentiality of information. Provides guidance and instruction of office support staff. Supports office by using automated equipment such as facsimilemachines, personal and networked computers and printers, copyequipment, voice messaging and electronic mail systems, andtelephone equipment. Perform other duties as assigned by Dean. Minimum Qualifications These are the job duties for required of the position Education A High School Diploma or GED required. Bachelor degreepreferred. Experience A minimum of four (4) years of administrative support. Knowledge Skills and Abilities Comprehensive knowledge of and skill in the application ofoffice practices, procedures, and equipment; of business English,spelling, grammar, and arithmetic; of UMS policies and proceduresand the institution’s purpose, goals, and procedures. General knowledge of and skill in the use of Microsoft (Word,Excel, PowerPoint and Access), database, and spreadsheet softwareto produce documents and maintain information. Skill in composing a variety of correspondence; in operatingmanual and automated office equipment; in managing filing systems;in gathering and summarizing information; in maintainingconfidentiality and handling sensitive matters with discretion andtact; in interacting with students, public officials and staff atall levels in a courteous and efficient manner; in planning,organizing, prioritizing and executing complicated and continuingassignments without instruction. Ability to communicate effectively both orally and in writing;to understand and follow oral and written instructions; to projecta professional and positive image of the institution; to makeeffective oral presentations; to supervise office operations andstaff. Conditions of Employment Special Requirement: A skills level assessment will beadministered to candidates on Microsoft 2016 Word, Excel, andPowerPoint. Please be advised, COVID -19 vaccinations are not required butencouraged for faculty and staff to be employed at Bowie StateUniversity. This protocol is subject to change. Other This is a union position. Bowie State University offers an excellent benefits package! Thisincludes tuition remission including eligible dependents; choice ofmedical/vision plans, Carefirst BC/BS, United Health Care andKaiser plans, dental, prescription, and life insurance, trainingand development, EAP ; and as eligible generous leave packageincluding sick/bereavement, annual, personal; and winter and springbreaks. #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.