Assistant-Administrative

Administrative Support Job

Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not limited to board members, patients, medical staff, other staff members, and outside customers. Performs other duties as assigned.

Responsibilities:

• Coordinates office management activities for designated administrator(s) to include organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/calendars, and setting appropriate work priorities for efficient office operations.
• Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.
• Researches, compiles, assimilates and prepares confidential and sensitive documents using a number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
• Responds to a wide variety of calls and/or inquiries for the purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members.
• Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees.
• Completes assigned goals.

Specifications:

Experience:

Minimum Required:

• 4 years secretarial experience with evidence of increasing responsibilities.

Preferred/Desired:

• 3 years experience as an administrative secretary or office manager.

Education:

Minimum Required:

• Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.

Special Skills:

Minimum Required:

• Must possess excellent organizational and communication skills (both written and verbal). Must also possess high level of computer proficiency working with different office applications. 60 WPM typing speed.