Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment, helping visitors and staff, and keeping shared areas organized throughout the day. The role follows an 8:00 AM to 5:00 PM schedule and requires a detail-oriented approach, strong communication skills, and comfort handling light physical tasks related to beverage and kitchen setup.

Responsibilities:
• Welcome guests and employees at the front desk, create a positive first impression, and respond to routine office inquiries.
• Manage incoming calls through a multi-line phone system, direct callers to the appropriate contacts, and take accurate messages when needed.
• Receive, sort, and distribute mail and deliveries to ensure timely handling of incoming items.
• Prepare coffee service for the office, including setting up the machine, replenishing supplies, and lifting the larger coffee container as part of daily preparation.
• Clean and maintain the coffee machine and small kitchen areas at the end of the day to keep shared spaces neat and ready for use.
• Assist with visitor and employee badge support while following office procedures for access and front desk coordination.
• Monitor the reception area to maintain an organized, business-focused environment throughout the workday.• At least 2 years of experience in a receptionist, front desk, or similar office support role.
• Ability to operate a multi-line phone or switchboard system and handle inbound calls efficiently.
• Strong interpersonal and customer service skills with a detail-oriented and courteous communication style.
• Comfortable performing light physical tasks, including lifting a larger coffee container for daily beverage setup.
• Capable of managing routine administrative duties such as mail handling, visitor assistance, and front desk coverage.
• Reliable availability to work an 8:00 AM to 5:00 PM schedule in New York, New York.
• Detail-oriented presentation and ability to follow a business dress code.