Back-Up Admin Coordinator

Backup Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Summary

The Backup Administrative Coordinator provides support for the store's administrative functions and serves as a backup to the Administrative Coordinator when needed. This position assists with hiring processes, payroll administration, employee records, scheduling support, reporting, and general office operations while maintaining confidentiality and compliance with company policies.

Key Responsibilities

• Administrative Support
• Assist with daily administrative operations and office management tasks.
• Serve as backup coverage for Administrative Coordinator responsibilities during absences or peak business periods.
• Maintain organized and accurate personnel, payroll, and store records.
• Process, file, and distribute administrative documents and reports.
• Support store leadership with administrative projects and assignments.

• Human Resources Support
• Assist with onboarding activities for new hires.
• Help maintain employee files and required employment documentation.
• Support recruitment efforts, interview scheduling, and hiring processes.
• Ensure confidentiality when handling employee information.
• Assist with training records and compliance documentation.

• Payroll & Scheduling
• Review and process timekeeping records for accuracy.
• Assist with payroll preparation and related documentation.
• Support management with scheduling administration and labor reporting.
• Identify and communicate payroll discrepancies for timely resolution.
• Maintain attendance and scheduling records as required.

• Communication & Customer Service
• Serve as a professional point of contact for employees, applicants, vendors, and visitors.
• Respond to inquiries or direct concerns to appropriate departments.
• Maintain positive working relationships with store associates and leadership.
• Support internal communications and distribution of company information.

• Reporting & Record Management
• Generate, distribute, and maintain store reports.
• Verify accuracy of administrative data and records.
• Assist with audits, compliance reviews, and records management.
• Maintain confidentiality of sensitive business and employee information.

• Safety & Compliance
• Adhere to company policies, procedures, and ethical standards.
• Ensure compliance with labor, payroll, and recordkeeping requirements.
• Maintain a clean, organized, and secure office environment.
• Follow all applicable safety guidelines and operational procedures.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, payroll, human resources, or office experience preferred.
• Strong computer skills, including Microsoft Office applications.
• Excellent organizational and time management skills.
• Strong interpersonal, communication, and customer service abilities.
• Ability to handle confidential information professionally.

Physical Requirements

• Ability to sit, stand, and move throughout the workday.
• Ability to use a computer and office equipment for extended periods.
• Occasionally lift and carry materials weighing up to 25 pounds.
• Ability to work in a fast-paced retail environment.

Benefits

• Competitive compensation
• Medical, dental, and vision coverage (where eligible)
• Paid time off and company holidays
• Retirement and savings plans
• Employee discounts
• Career growth and advancement opportunities

The Backup Administrative Coordinator plays a vital role in supporting store operations by ensuring administrative processes, employee records, payroll functions, and office activities are completed accurately and efficiently while providing continuity of operations when administrative leadership coverage is needed.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.