Document Management Specialist [Oklahoma City, OK] - DMS 26-15354

Job Description

Job Description

Job Title: Document Management Specialist

Location: Oklahoma City, OK
Duration: 12 Months - CONTRACT [NO BENEFITS]
Schedule: Monday–Friday, 7:30 AM–4:30 PM

Pay Rate: $17–$18/hour

Job Description

Position Overview

We are seeking an organized and detail-oriented Document Management Specialist to support the digitization, organization, indexing, retention, and storage of documents, public records, archives, and files. The ideal candidate will have administrative or clerical experience, strong organizational skills, and the ability to manage both physical and electronic records accurately and efficiently.

Key Responsibilities

• Scan, digitize, organize, and store paper documents, public records, and archived files.

• Catalog and index documents to ensure efficient retrieval and accurate recordkeeping.

• Maintain electronic files and folder structures using Windows Explorer and other document management systems.

• Manage records across scanning software, email repositories, and electronic storage platforms.

• Organize physical and digital archives while maintaining consistent file structures.

• Ensure documents are properly labeled, indexed, categorized, and stored.

• Perform data entry and administrative or clerical tasks related to document processing and records management.

• Verify scanned documents for completeness, readability, and accuracy.

• Maintain confidentiality and follow established document retention and records-handling procedures.

• Support daily document imaging and filing operations to ensure efficient workflow.

Required Qualifications

• High school diploma or equivalent.

• Previous administrative, clerical, or related office experience.

• Strong organizational skills and attention to detail.

• Basic computer proficiency, including Windows file management and folder organization.

• Ability to handle repetitive tasks while maintaining accuracy and productivity.

• Good communication skills and the ability to work independently or as part of a team.

Preferred Qualifications

• Previous experience with document scanning, imaging, or digitization.

• Experience with document indexing, cataloging, and electronic filing.

• Familiarity with scanning hardware, imaging software, and electronic document repositories.

• Experience maintaining physical records, archives, or document management systems.