BILINGUAL MANDARIN CHINESE-PURCHASING AGENT

Job Description

Job Description

JOB TITLE: BILINGUAL MANDARIN CHINESE - PURCHASING AGENT

EMPLOYER: Auto Fit USA LLC

DEPARTMENT: Purchasing

REPORTS TO: COO

BILINGUAL MANDARIN CHINESE - PURCHASING AGENT SUMMARY: Seeking an experienced Procurement Assistant who demonstrates a positive attitude, is self-motivated, eager to learn, and is a multi-tasker balancing routine duties and complex tasks in a fast-paced environment. The ideal candidate will be a problem-solver, able to effectively enter and track information, and execute plans and tasks required with keen attention to detail, accuracy, timing, and project completion. Candidates will possess excellent communication skills, be organized, and take initiative in ensuring that operations and purchases proceed smoothly and that projects are delivered with a high level of performance. Being a team player is a must. Top candidates will have experience and demonstrate an understanding and commitment to delivering superior service

BILINGUAL MANDARIN CHINESE - PURCHASING AGENT DUTIES AND RESPONSIBILITIES:

• Manages the flow of goods from acquisition to delivery and project close-out and billing activities; Assists with the management and tracking of the flow of goods from acquisition through delivery, labeling, and billing for auto body parts; assists in the purchase order development, expediting and tracking process; ensures orders are processed timely fashion. Processes shipments and deliveries expeditiously daily and including scheduling, coordinating, and inspecting. Processes damages and returns of merchandise and claim through our vendors.
• Maintains company databases, records, and reports; Enters information into order management, project management, and tracking software; interfaces with billing systems; Extracts data, verifies corrects records; Assists with reconciling and basic accounting functions.
• Plans, coordinates enters, tracks, and processes coordinate physical inventories of property and records inventory flow-through; Tracks costs, expenses, and other goods related to managing company assets and purchases; Manages warehouse communications and relationships related to inventories.
• Interfaces with and assists with Vendor/Supplier Management, set-up, and coordination including selection, and maintaining pricelists, databases, materials data, and other supplier information
• Provides direct administrative and clerical support for procurement, project management, and the company overall.

• Reports on the status of merchandising efforts in an accurate and timely manner; analyzes data and directs changes to improve the success of merchandising plans.
• coordinates purchasing details with vendors including but not limited to pricing revisions, order cancellations, discontinued items, acceptable substitutes, backorders, delivery date revisions, and invoice discrepancies and payments.
• Performs other related duties as assigned by management.
• Develops merchandise sources; solicits bids and quotations; evaluates vendor reliability.

PURCHASING BUYER AGENT QUALIFICATIONS:

• Bachelor’s degree (B.A./B.S.) in Business, Supply Chain Management, or equivalent with a focus in procurement /purchasing or related discipline
• Bilingual in English and Mandarin (REQUIRED)
• Two to four years of related experience or equivalent.
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Excellent presentation skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Proficient in Microsoft Office
• Proven leadership and business acumen skills
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player

PURCHASING BUYER AGENT COMPETENCIES:

• Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Delegation-- Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Business Acumen-- Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness-- Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Organizational Support-- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Strategic Thinking-- Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity-- Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
• Dependability-- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PURCHASING BUYER AGENT PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Continually required to stand, sit, and walk.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• Continually utilize visual acuity to use a keyboard.
• Occasionally required to lift/push/carry items up to 25 lbs.

PURCHASING BUYER AGENT JOB TYPE:

• Full-time

PURCHASING BUYER AGENT SCHEDULE:

• Store Hours: Monday-Friday 8 AM-6 PM, Saturday 8 AM-3 PM
• Require working some Saturdays.

PURCHASING BUYER AGENT PAY:

• Hourly wage + commission

PURCHASING BUYER AGENT BENEFITS

• Health insurance
• Vision insurance
• Dental Insurance
• Employee discount
• 401K
• Accident Emergency Treatment Benefit
• PTO, sick days, and vacation days