Financial Services Assistant (Administrative Assistant III)

: JOB Performs a variety of financial and accounting functions using the Fairfax County's financial system. Provides a high-level of customer service to the library's 23 branches, technical operations, and administration services by providing procurement service and quality assistance in a timely manner. Actively participates and contributes to the overall success of the financial service division team. Performs other duties as may be assigned to further the goals and objectives of the Fairfax County Public Library (FCPL).Notes: This job announcement will be used to fill multiple current vacancies and may be used to fill future vacancies.The assigned functional areas for this position include general administration, finance, accounting, and/or customer service. The selected applicant's starting hourly rate will be in the minimum to midpoint range ($20.9125 - $27.8829) and will not exceed the mid-point of the advertised compensation range. Compensation rules apply per Fairfax County personnel regulations for current Fairfax County Government and Fairfax County Public Schools employees.Schedule: Scheduling flexibility is imperative. Occasional overtime may be required. The schedule may vary depending on the needs of the library.To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library" EXAMPLE OF DUTIES (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position .)General Financial DutiesUses spreadsheets or databases to organize information and produce standard reports;Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;May approve some disbursement forms;Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;Explains fiscal rules and procedures to employees to ensure uniform application.Fiscal AdministrationReconciles ledgers;Prepares status reports;Gathers data for use by others in preparing budget;Prepares transfer vouchers and interfund billing;Monitors external accounts for discrepancies.AccountingPrepares wide variety of accounting forms;Reconciles daily receipts or accounts receivable/payable;Identifies discrepancies and makes corrections;Collects required documents;Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.PurchasingVerifies requests for goods and services against county contracts and funding sources;Orders goods or services and follows up/resolves discrepancies and ensures delivery;Authorizes requests for goods and services in corporate systems;Ensures appropriate routing and approval of purchase requests.CommunicationComposes routine correspondence on behalf of the executive/work unit head.Office ManagementProvides administrative support and implements procedures;Word Processing/TypingKeys/types complex documents (e.g., technical);Proofs spelling and grammar;Uses multiple software packages to prepare equations, statistics, tables and/or presentations;Compiles reports from edited drafts;Uses macros and templates developed by others.Information Systems/SoftwarePerforms data entry with some knowledge of department/work unit/program;Manipulates screens for additional entries;Generates routine reports;Creates simple spreadsheets;Maintains databases.ReportsCompiles routine factual/numerical reports using readily available information. SUPPLEMENTAL INFORMATION MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Experience navigating and processing transactions with SAP or a similar Enterprise Resource Planning system.Experience providing front-line customer service, which includes responding to internal and external customer inquiries face-to-face, by telephone, and in writingDemonstrated experience performing financial functions, such as procurement, reconciliation, accounts receivable, accounts payable, and/or bank reconciliation.Experience entering, modifying, and extracting data from an automated database and/or web-based online application in order to generate reports.Demonstrated technical experience using Microsoft Office Suite applications (i.e., Word, Excel, PowerPoint, and Outlook).Must be detail-oriented, flexible, adaptable and have experience working in a team environment; and possess strong communication skills both oral and written.PHYSICAL REQUIREMENTS: Ability to communicate with others verbally and in writing. Ability to lift up to 25 lbs. Ability to use hands to grasp, handle, and feel. Incumbent must be able to operate keyboard driven equipment. Job is generally sedentary in nature, however ability to walk, stand, sit, climb stairs, reach, and bend are required. Visual acuity is required to read and input data on computer. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include exercise.The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact View phone number on us.edajobs.com for assistance. TTY View phone number on us.edajobs.com. View email address on us.edajobs.com EEO/AA/TTY.#LI-JY1