Legal Secretary/Paralegal - Construction Defect

Job Description

Job Description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

We are seeking a highly organized and detail-oriented Hybrid Paralegal/Legal Secretary to support a busy Insurance Defense practice focused primarily on Construction Defect litigation. This newly created position will provide both paralegal and legal secretarial support to a growing team of attorneys handling a high-volume caseload. The role is approximately 50% paralegal and 50% legal secretary responsibilities, with the opportunity to evolve into a dedicated paralegal position as the practice continues to expand.

 

 

Responsibilities

• Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients
• Review case files proactively to identify documents and information needed to support litigation strategy and expert review
• Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials
• Prepare document productions and manage large volumes of electronically stored information
• Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review
• Create and maintain case management templates, discovery shells, and litigation support materials
• Assist attorneys with pleadings, motions, discovery, and trial preparation
• Maintain and update case files within iManage and other firm systems
• Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters
• Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events
• Coordinate scheduling and correspondence for assigned attorneys
• Draft, revise, proofread, and file legal documents
• Prepare and process court filings in state and federal courts
• Monitor litigation deadlines and ensure compliance with court rules and scheduling orders
• Handle client communications and routine case correspondence
• Maintain electronic and physical case files
• Provide overflow legal secretarial support to the litigation team as needed

 

Experience

• Minimum 3 years previous experience working as a Paralegal/Legal Secretary on construction defect cases is highly preferred
• Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment
• Strong understanding of civil litigation procedures, discovery processes, and court rules
• Ability to work independently while collaborating effectively with attorneys, clients, experts, and support staff
• Proficiency with iManage or comparable document management systems preferred
• Experience preparing discovery responses and coordinating document productions
• Strong writing and research skills
• Ability to work under pressure and meet deadlines
• Proficiency in using legal research tools, such as LexisNexis and Westlaw
• Proficiency in using Microsoft Office and other relevant software
• Have a masterful understanding of the litigation flow, as well as demonstrate the appropriate urgency and initiative in performing tasks that advance the cases toward resolution
• Previous experience billing time and comfortable with billing 50-70 hours/month

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.