Associate Director, Project Management Office

At BioAgilytix, we are passionate about premier science and the impact it has on our world. Our team of highly experienced scientists and professionals deliver tailored services for supporting new medicine breakthroughs with best-in-class bioanalytical services. We are tirelessly committed to our customers by being solution-oriented and deadline-driven. . . and we are growing. Our culture is fast-paced, fun and never boring. Because we work across numerous clients and drug modalities, your career can develop rapidly. You'll gain experience with a variety of challenges all while you enable life-changing, life-saving therapeutics to the patients who need them.

The Associate Director, Project Management is a key leadership role within the PMO responsible for driving project delivery excellence, operational effectiveness, and talent development across a team of Project Management professionals. This position provides strategic oversight of project portfolios, forecasting, resource planning, and client engagement activities while partnering closely with Operations, Business Development, and Finance to support business objectives and deliver exceptional client outcomes. The Associate Director will play a critical role in advancing PMO capabilities, developing future leaders, and supporting the continued growth and scalability of the organization.

Essential Responsibilities

• Align project objectives and project management resources to ensure excellent customer experience and timeline accuracy
• Represent project management in key client meetings as an advocate for client and business unit. Support global governance and preparation of presentation for client meetings.
• Support preparation and presentation of project scopes with business development and proposals
• Work with scheduling/planning group to maintain service pipeline and backlog data in support of S&OP process.
• Ensure forecasts are represented accurately in S&OP process. Work closely with finance with the goal to improve forecast accuracy of client projects.
• Ensure effective communication of study issues and project status to operations leadership and business development. Proactively identify and resolve barriers impacting project delivery
• Drive Initiatives for project tracking such as dashboards and key performance indicators (KPIs) to provide visibility for risk management and governance
• Manage the Project Services department through a team of functional managers and high performing individual contributors
• Adhere to safety and compliance requirements

Leadership Responsibilities

• Lead, coach, and manage project teams, providing feedback and professional development. Support high performers for opportunities to transition to leadership roles
• Responsible for performance management of employees focusing on career growth
• Provide regular updates, progress reports, and presentations for clear stakeholder communication
• Frequently advises team on complex matters to support client outcomes

Minimum Preferred Qualifications

Education/Experience:

• Bachelor's degree in life science or related field with not less than twelve (12) years' experience in a biotechnology project management or related field; or
• Masters' degree in life science or related field with not less than ten (10) years' experience in a biotechnology project management or related field
• Not less than five (5) years' experience in project management leadership, scheduling resources, and timeline management for meeting client deliverables
• Experience leading, coaching and developing employees by setting clear expectations, regular connections, and providing ongoing constructive feedback
• Knowledge in science with relevant regulations for Contract Resource Organization (CRO) preferred with experience working in biotech, pharmaceutical, CRO/CMO or similar
• Highly Proficient in project management software (Smartsheet preferred)
• Project Management Professional certification (preferred)

Skills:

• Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients
• High level of proficiency in Microsoft Office (Word, Excel, Outlook)
• Acute attention to detail
• Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
• Strong organizational and project administration skills
• Self-driven and proactive, able to prioritize tasks and meet or exceed project objectives

Supervisory Responsibility

• This position supervises various levels of Project Managers, Project Coordinators, and Data Coordinators as determined with business needs

Supervision Received

• Infrequent supervision and instructions
• Frequently exercises discretionary authority

Working Environment

• Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

Physical Demands

• Ability to work in an upright and/or stationary position for up to eight (8) hours per day
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
• Ability to access and use a variety of computer software
• Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
• Frequently interacts with others to obtain or relate information to diverse groups
• Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
• Ability to perform under stress and multi-task
• Regular and consistent attendance

Position Type and Expected Hours of Work

• This is a full-time site-based role in Raleigh-Durham, NC
• Some flexibility in hours is allowed, but the employee must be available during the "core" work hours as published in the BioAgilytix Employee Handbook
• Occasional weekend, holiday, and evening work required

BENEFITS AND OTHER PERKS

Medical Insurance (HDHP with HSA; PPO), Dental Insurance, Vision Insurance, Flexible Spending Account (medical; dependent care), Short Term Disability | Long Term Disability Life Insurance, Paid Time Off (4 weeks per year), Parental Leave, Paid Holidays (9 scheduled; 5 floating), 401k with Employer Match, Employee Referral Program

COMMITMENT TO EQUAL OPPORTUNITY

BioAgilytix provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other group protected by federal, state, or local law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.