Procurement Specialist - Arlington Administration

Role: Procurement Specialist

Reports to: Director of Facilities Administration

Program: 9005-Operations/Facilities

Department: Admin

Location: Arlington Administration - 2116 Arlington Ave., Suite 100, Los Angeles, CA 90018

Setting: 100% Onsite

Schedule: Monday - Friday, 8am - 4:30pm

Status: Full-time/Non-Exempt/Non-Management

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.

Openings: 1

Summary:

The Procurement Specialist is responsible for managing ergonomic requests and in-kind donations across the agency, including procure, track, store, and distribute goods to programs and clients. This role serves as a liaison between donors, community partners, programs, and clients to ensure purchased and donated resources are utilized effectively and aligned with the organization's mission.

The ideal candidate will demonstrate strong attention to detail, resourcefulness, and problem-solving abilities. Additionally, the Procurement Specialist ensures that all purchases and in-kind donations are carried out in an ethical, responsible, and coordinated manner, in alignment with the organization's established policies and procedures.

Essential Duties and Responsibilities:

• Receive, inventory, track, and distribute in-kind donations and office furniture while maintaining accurate records and inventory controls.
• Write and send thank you letters for in-kind donors
• Collaborate with programming and administrative staff to identify, assess, and prioritize in-kind donation and ergonomic needs across the agency.
• Build and maintain positive relationships with donors, community partners, vendors, donation drive organizers, and agency staff through professional communication and engagement.
• Coordinate the equitable distribution of goods and resources to agency programs and departments to maximize utilization and impact.
• Maintain and promote a comprehensive inventory of internal and external resources available to support clients and agency operations.
• Partner with the Lead Procurement Specialist to identify and coordinate eligible funding sources and resources for program participants.
• Serve as a liaison between leadership, staff, vendors, contractors, and community partners to facilitate communication and support operational needs.
• Assist with the loading, unloading, transportation, and storage of donated goods and supplies. Regularly lift and carry items weighing 20-30 pounds and occasionally up to 50 pounds.
• Verify donations against program requirements, deliverables, and donor specifications; accurately label, organize, and track inventory.
• Participate in contract management and cross-functional meetings to identify department needs and support client-related resource allocation.
• Prepare reports and maintain documentation related to donation activity, inventory levels, distribution metrics, and resource utilization.
• Ensure compliance with agency policies, donor requirements, and applicable regulations regarding donated goods and resources.
• Perform other duties and special projects as assigned.

Qualifications:

• A high school diploma, GED, or equivalent is required. A bachelor's degree is preferred, or an equivalent combination of education and relevant work experience that meets these requirements
• Experience working in homeless services and non-profit organizations
• Must possess a valid driver's license and be able to operate a vehicle for donation pick up and drop offs
• Must have reliable transportation
• Experience in developing systems to organize resources and achieve successful logistical outcomes
• Strong administrative skills with significant attention to detail
• Computer skills with proficiency in Microsoft Office software (Word and Excel)
• A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once
• Possess excellent verbal and written communication skills, interpersonal skills, and ability to work both individually and as part of a team
• Possess problem solving and conflict resolution skills and exercises professional judgment
• Ability to lift and carry up to 50 pounds
• Flexible, adaptable, and capable of working in a fast paced, professional environment
• Must maintain and execute confidential information using HIPAA standards

Preferred Qualifications:

• In-Kind donations management experience
• Bachelors degree in business administration, health, or human services.

Work Environment:

• Combination of field and office environment
• May necessitate working in busy and loud environments
• May be exposed to elements like cold, heat, dust, noise and odor
• Ability to lift and carry up to 50 pounds
• May need to bend, stoop, twist, and sit throughout the day

EXPECTED BEHAVIORS OF ALL STAFF

1. Act as a role model
2. Demonstrate a sense of responsibility
3. Continuously learn and improve
4. Acknowledge your own areas of improvement
5. Hear and provide honest, specific and direct feedback
6. Create an environment where everyone is welcomed valued and respected
7. Collaborate

Equal Opportunity Employer

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

About the People Concern

The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.


With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.


The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.


Benefits & Perks

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement Planning (403b) & Matching
• Paid Holidays
• Paid Vacation Days
• Paid Sick Days
• Employee Assistance Plans (EAP)
• TELUS Health
• Flexible Spending Account (FSA)
• Basic Life / Accidental Death & Dismemberment (AD&D)
• Voluntary Short- and Long-Term Disability
• Voluntary Pet Insurance
• Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
• The People Concern University & Certificates