Hoa Community Manager

Job Title: HOA Assistant Community Manager Location: Dallas Employment Type: Full-Time We are seeking a highly organized and proactive HOA Assistant Community Manager to oversee the daily operations of a residential community association portfolio. This role serves as the primary point of contact for homeowners, board members, and vendors, ensuring the community is well-maintained, financially sound, and compliant with governing documents and regulations. Responsibilities: Community Operations & Management • Oversee the day-to-day operations of the homeowners' association (HOA). • Conduct regular property inspections to ensure compliance with community standards and identify maintenance needs. • Enforce HOA rules, covenants, conditions, and restrictions (CC&Rs) in a fair and consistent manner. • Respond promptly to homeowner inquiries, concerns, and requests. Board Relations & Meetings • Act as a liaison between the HOA Board of Directors and residents. • Prepare meeting agendas, board packets, and supporting documentation. • Attend and facilitate board meetings and annual membership meetings. • Implement board decisions and policies effectively. Financial Oversight • Assist in the preparation and management of the annual budget. • Monitor expenses and ensure adherence to approved budgets. • Review financial statements and provide regular reports to the board. • Coordinate with accounting teams on assessments, collections, and financial planning. Vendor & Contract Management • Solicit bids and manage contracts for maintenance, landscaping, security, and other services. • Supervise vendors to ensure quality work and contract compliance. • Schedule and oversee routine maintenance and special projects. Compliance & Administration • Maintain accurate records, files, and association documentation. • Ensure compliance with local, state, and federal regulations. • Manage insurance policies, permits, and legal requirements as needed. • Oversee architectural review processes and approvals. Communication & Resident Relations • Distribute community updates, newsletters, and notices. • Foster a positive community environment through clear and professional communication. • Handle conflict resolution and facilitate solutions among residents when necessary. Work Environment & Schedule: • Primarily office-based with regular on-site community visits. • May require evening meetings or occasional weekend availability. Compensation & Benefits: • Competitive salary based on experience. • Health, dental, and vision insurance. • Paid time off and holidays. • Professional development opportunities. Qualifications: • Bachelor’s degree in Business Administration, Property Management, or related field (preferred). • 2–5 years of experience in property management, HOA management, or a related role. • Excellent communication, organizational, and problem-solving skills. • Ability to manage multiple priorities and work independently. • Proficiency in property management software and Microsoft Office Suite. Preferred Certifications: • CMCA (Certified Manager of Community Associations). • AMS (Association Management Specialist). Compensation: $55,000 - $60,000

• Community Operations & Management • Oversee the day-to-day operations of the homeowners' association (HOA). • Conduct regular property inspections to ensure compliance with community standards and identify maintenance needs. • Enforce HOA rules, covenants, conditions, and restrictions (CC&Rs) in a fair and consistent manner. • Respond promptly to homeowner inquiries, concerns, and requests.Board Relations & Meetings • Act as a liaison between the HOA Board of Directors and residents. • Prepare meeting agendas, board packets, and supporting documentation. • Attend and facilitate board meetings and annual membership meetings. • Implement board decisions and policies effectively.Financial Oversight • Assist in the preparation and management of the annual budget. • Monitor expenses and ensure adherence to approved budgets. • Review financial statements and provide regular reports to the board. • Coordinate with accounting teams on assessments, collections, and financial planning.Vendor & Contract Management • Solicit bids and manage contracts for maintenance, landscaping, security, and other services. • Supervise vendors to ensure quality work and contract compliance. • Schedule and oversee routine maintenance and special projects.Compliance & Administration • Maintain accurate records, files, and association documentation. • Ensure compliance with local, state, and federal regulations. • Manage insurance policies, permits, and legal requirements as needed. • Oversee architectural review processes and approvals.Communication & Resident Relations • Distribute community updates, newsletters, and notices. • Foster a positive community environment through clear and professional communication. • Handle conflict resolution and facilitate solutions among residents when necessary.Work Environment & Schedule: • Primarily office-based with regular on-site community visits. • May require evening meetings or occasional weekend availability.Compensation & Benefits: • Competitive salary based on experience. • Health, dental, and vision insurance. • Paid time off and holidays. • Professional development opportunities.

Compensation:
$55,000-$60,000 per year