Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support high-volume billing and invoice processing activities in Little Rock, Arkansas. This Long-term Contract position will focus on preparing accurate invoices, validating supporting records, and addressing billing questions from clients and internal teams. The ideal candidate is organized, detail-driven, and comfortable managing deadlines while working across multiple case types and client requirements.

Responsibilities:
• Examine pending invoices to confirm accuracy, verify required backup materials, and coordinate with the appropriate teams to secure missing documentation before submission.
• Prepare and issue daily billing for assigned workstreams, ensuring each invoice aligns with client instructions and internal standards.
• Submit invoices through client billing portals and related systems using automated workflows or manual entry, and resolve any processing errors that interrupt successful transmission.
• Update case management records promptly so billing activity, status changes, and required next steps remain current and traceable.
• Monitor and respond to client questions involving disputed charges, documentation requests, and needed invoice revisions on a daily basis.
• Investigate billing discrepancies and arrange appropriate corrections such as credits, voids, write-offs, or other adjustments when warranted.
• Review files for servicing transfers and related timing issues to help ensure invoices are delivered within required client deadlines.
• Assist with additional billing support activities, including weekly reporting reviews, deadline tracking, and responses to client requests for fee and cost details.• High school diploma or equivalent required; coursework or further education in accounting or finance is preferred.
• Prior experience in accounts payable, invoice processing, or a closely related billing function is preferred.
• Working knowledge of account coding and invoice coding practices, with the ability to maintain strong accuracy in a high-volume environment.
• Proficiency in Microsoft Word and Excel for documentation, tracking, and reporting tasks.
• Clear verbal and written communication skills, with the ability to interact professionally with clients and internal stakeholders.
• Experience using client-facing billing or case management systems is preferred.
• Strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality.
• Dependable work habits, attention to detail, and the ability to work independently or collaboratively with minimal supervision.