Purchasing Manager

Job Description

Job Description

1. Location:

109 Tyson Drive, Winchester, VA

Department: Purchasing

1. Job Title: Purchasing Manager Classification: Exempt

1. Basic Job Function: Manage the ordering and delivery of all goods according to planned requirements to satisfy forecast/sales demands. Develop strategic guidelines for the Purchasing Department and supervise the Purchasing staff.

1. Education and Experience Required:

• Bachelor’s degree with 3 years of experience OR minimum 5 years purchasing experience within an import/distribution environment.
• Import/distribution experience within an MRP environment (SAP preferred)
• Experience with offshore vendors and customs related issues
• Previous supervisory position preferred

1. Job Skill and Knowledge Requirements:

• Ability to prepare spreadsheets and cost analysis reports
• Understand and analyze MRP requirements and place purchase orders
• Ability to analyze situations, identify and address solutions
• Ability to lead change, build high performance teams and be a team player
• Strong written and oral communication skills
• Ability to work with suppliers from overseas to achieve results
• React and resolve material-related shortfalls & communicate with affected departments
• Knowledge and support of inventory management goals
• Strong interpersonal skills and ability to adjust to changing priorities
• Support new product development process and ensure accuracy of data in ERP systems

1. Specific Job Duties, Activities, and Responsibilities:

• Oversee development of individual planner’s purchase plans
• Supervise department staff
• Conduct annual employee performance evaluations
• Identify part shortages and purchase order requirements
• Coordinate factory evaluation, product testing and documentation related to direct import shipments
• Communicate delivery requirements to suppliers
• Maintain inventory levels
• Manage delivery requirements & schedules
• Work with freight forwarders to ensure timely and cost-efficient inbound freight and customs clearance
• Responsible for ensuring accuracy of data in ERP system specific to material lead-times, prices, & vendor information
• Evaluate supplier performance annually
• Assist with new item set up and notification to suppliers
• Approve purchase orders per company’s authorization levels
• Responsible for training new recruits
• System super user / trainer
• Support product sample requests for sales meetings
• Present department results in monthly Manager’s meeting.
• Prepare and adhere to department budget
• Other duties as assigned

1. Authority: According to the current Company Guidelines

8. Hours of Work: 40-hour work week; occasional overtime as needed

9. Stress Factors: Constantly changing priorities

10. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The performance of this position requires exposure to the warehouse on occasion, which requires employee to wear closed shoes. Employee is exposed to a typical office environment for the most part with ambient room temperature, lighting and traditional office equipment.

11. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, with some occasional standing and walking as needed. Individuals may be required to reach above shoulder heights, below the waist or lift as required to file documents or to reach for product throughout the workday; lifting will include up to 25 pounds for files or product on occasion. Proper lifting techniques are required.