Records Technician

Job Summary

Base pay for this position will be $55,913.20. The Sheriff's Office provides public safety at all times and therefore every position is deemed essential. All positions are in-person and not eligible for remote work. Every position is also subject to recall based on the needs of the Office to keep the community safe. This position has an anticipated work schedule of Monday - Friday, 8:00am - 4:30pm, subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of applicants. Performs data entry and retrieval, records maintenance, and other clerical duties in support of Sheriff's Office operations.

Essential Duties/Responsibilities

• Transfers cases from the electronic Mobile Merge system into the Law Enforcement Records Management System (LERMS) in a timely manner, pursuant to established procedures. Verifies data is complete and accurate. Retrieves data from LERMS and submits reports to various agencies.
• Reviews records, reports, and attachments for completeness and accuracy prior to returning to the originator in compliance with established standards and procedures.
• Assembles and prepares copies of documents to distribute to deputies and other agencies, including the District Attorney's Office and the Courthouse.
• Processes requests for records release to the public, insurance agencies, law enforcement agencies, and other government agencies in accordance with established statutes and procedures. Accounts for monies collected as a result of record release procedures.
• Scans various documents into the LERMS system ensuring the accuracy of the scanning process.
• Ensures that pertinent case reports, attachments, and supplements are available to the Courts and the District Attorney's Office in a timely manner.
• Enters information from State and County traffic citations into LERMS. Coordinates with the County Treasurer's Office and the Colorado Department of Motor Vehicles (DMV) regarding the payment of tickets. Coordinates with the 4th Judicial District Court regarding unpaid citations.
• Deletes and/or masks information on all individuals, as directed by Court Order, to seal and expunge adverse information from records maintained by the Sheriff's Office. This includes LERMS the imaging system, the Jail Management System, Beacon, and paper files.
• Enters data regarding lost and stolen property into the NCIC/CCIC computer data base. Ensures updates are also entered.
• Trains new Records Technicians as needed.
• Provides back up support to lobby personnel as needed.
• Performs other duties as required.

Qualifications

Knowledge, Skills, and Abilities:

• Must be honest, truthful, trustworthy, and possess a high degree of personal integrity.
• Ability to use standard office equipment, including computers, transcribing equipment, calculator, copy machine and scanners.
• Ability to type 40 words per minute (WPM) and enter data accurately.
• Ability to maintain detailed manual and automated records.
• Possess strong proper grammar, spelling, and punctuation skills.
• Ability to maintain confidentiality.
• Ability to prioritize and organize work.
• Demonstrates strong analytic and critical thinking skills.
• Maintain regular and punctual attendance.

Required Education and Experience:

• High school diploma or equivalent education.
• Minimum one (1) year of experience in an office environment performing clerical and recordkeeping duties.
• Any equivalent combination of related education and work experience that satisfy the requirements of the job will be considered.

Licenses/Certificates:

• Must possess and maintain NCIC/CCIC certification, or ability to obtain within six (6) months of employment.
• Must obtain and maintain Criminal Justice Information System (CJIS) Compliance within six months of employment.

Pre-Employment Requirements:

• Must pass typing test for speed and accuracy, truth verification examination, background investigation, and drug screen.

Work Conditions

Duties are primarily performed in an office environment.

El Paso County is an E-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.