Scholar Accountability Clerk (part-time): East Campus -Tucson, AZ

Job Description

Job Description

Description: Leman Academy of Excellence Scholar Accountability Clerk (part-time)

Our Mission

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow’s leaders today.

CORE VALUES

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning.

Primary Purpose

Oversees all operations in the registration and enrollment process (record creation, class scheduling,

grade processing, and student enrollment verification, etc.) as well as attendance, truancy, community

outreach for scholar enrollment and recruitment.

Reports to and works with: The Scholar Accountability Clerk shall be directly responsible to

Administrative Support Services Manager at the District level and the Principal and will work closely with

the Office Manager and staff, Campus Administrative Team, Health Office, and Families and Scholars of

Leman Academy.

Duties and Areas of Responsibility:

* Responsible for scholar registration and enrollment for the current and upcoming year.

* Manage enrollment numbers and compile and forward reports as required by administration.

* Evaluate and verify documentation submitted as required for enrollment.

* Process and track withdrawals, print scholar withdrawal forms and grades in addition to

conducting exit interviews with families.

* Ensure Special Education and EL documentation and information is forwarded to appropriate

personnel.

* Manage 45 Day Screening process.

* Maintain scholar files and the permanent records as well as organize a disposition schedule.

* Responsible for obtaining and entering state compliant data as required by the Arizona

Department of Education.

* Reconcile scholar data between SIS and the Arizona Department of Education.

* Coordinate grading process, including verification and correction of grades and printing and

distribution of Report Cards.

* Prepare Honor Roll lists and certificates.

* Prepare reports for athletic eligibility as needed.

* Manage requests for records both incoming and outgoing.

* Create, print and distribute class schedules.

* Update enrollment information for all scholars in grades K-8 at the beginning of every school year.

* Facilitate the distribution and collection of annual forms to scholars and families. (for example

NCLB indicator forms and Impact Aid).

* Assist with daily attendance and maintain accurate attendance records. Responsible for Sign In

and Sign Out logs.

* Assist with and review attendance daily and make telephone calls to absent scholar families.

* Maintains attendance and discipline letters and communication with parents.

* Be an active participant in the school tour process.

* Process and track immunization records in conjunction with the Health Office.

* Maintain confidentiality per FERPA.

* Attend court proceedings when school records are subpoenaed.

* Support administration by performing other related duties as assigned such as general tasks

which include but are not limited to making copies, answering the phone, faxing, delivering

messages as necessary, checking scholars into and out of school.

Qualifications/Minimum Requirements:

- Minimum of a High School Diploma or general education degree (GED)

- AZ Level 1 IVP Fingerprint Clearance Card and background check.

- First Aid and CPR Certification.

- At least three years related work experience in a school system, with a working knowledge of

school organization and procedures.

- Strong verbal, written, and interpersonal communication skills to positively impact the school

community.

- Strong commitment to supporting the principles of excellence in education.

- Ability to manage conflict resolution with an attitude of humility and service.

- Working knowledge of Microsoft Office Suite products (Excel, word, etc.) and familiar with other

related software programs.

- Working knowledge of Information Technology related to Student Information System software

program –OR- a willingness to learn and effectively understand such a software program.

- Ability to work independently prioritizing tasks to meet deadlines maintaining a high degree of

accuracy and attention to detail.

- Ability to operate office equipment as required on assignment; i.e. fax machine, copier, computer,

etc.

- Ability to set-up and use an efficient filing system.

- Ability to compile information, maintain scholar records, prepare reports, maintain confidentiality

in performing assigned tasks, adopt effective courses of action, and deal effectively with parents,

staff, and the general public requiring knowledge of school policies and procedures.

- Ability to perform secretarial and administrative support functions requiring independent

judgment, decision-making and problem solving.

- Ability to lift boxes and packages of varying weights and move them to other locations.

Work Habits and Attitudes:

Be a self-starter with an ownership attitude.

Have a strong sense of drive to meet goals.

Shows initiative and resourcefulness.

Performs accurate work in a timely manner.

Meets deadlines and sets priorities.

Demonstrates flexibility and adaptability.

Works well with minimum supervision.

Is dependable and accepts responsibility.

Shows sensitivity and tact in dealing with others.

Accepts direction and constructive criticism.

Cooperates with fellow workers and other departments.

Follows school policies and safety rules.

Demonstrates a professional appearance on a daily basis.

Demonstrates a willingness to work as a team player.

Excellent organization, time management and follow-up skills.

Maintains a professional environment at all times.

Compensation:

Leman Academy offers a very competitive benefits package and overall compensation will be

commensurate with talent, experience and education.

Essential functions, as defined under the American with Disabilities Act, may include the following tasks,

knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all

functions and tasks performed.

Leman Academy of Excellence is an Equal Opportunity Employer.