Accounts Receivable Specialist

Accounts Receivable SpecialistCobra Concrete Cutting Services Co is seeking a detail-oriented Accounts Receivable Specialist to support essential day-to-day accounting functions. The Accounts Receivable (AR) Specialist is responsible for managing all activities related to customer billing, payment processing, collections, and account reconciliation. This role ensures timely and accurate invoicing, maintains healthy cash flow, and supports the company's financial stability through effective communication with customers, project managers, and internal teams. Cobra Concrete Cutting Services Co. is the Midwest's leading provider of concrete sawing and drilling services. We are known for our unwavering commitment to client satisfaction and safety, backed by a proven reputation and track record. With offices serving Illinois, Wisconsin, Indiana, Missouri, Iowa, and Michigan, we continue to deliver reliable, high-quality service across the region.Key Responsibilities:Prepare and issue accurate invoices for services in accordance with company policies and customer requirementsVerify billing details such as purchase orders, contracts, pricing, quantities, and supporting documentationMaintain organized billing records and ensure timely submission to customers or third-party portalRespond to incoming billing inquiries from clients via phone, voicemail and emails promptlyReconcile invoices against approved tickets/project documentation; resolve discrepancies with PMs/estimatorsMonitor AR aging reports and follow up on outstanding balancesContact customers via phone or email regarding past-due accounts, discrepancies, and payment statusApply customer payments, credits, and adjustments to accounts accuratelyResearch and resolve payment discrepancies, short-pays, and unapplied paymentsPrepare bank deposits and record cash receipts in the accounting systemGeneral administrative support (route calls, issue Certificates of Insurance and waivers, assist with Certified Payroll reporting)Additional duties as requested to support a fast-growing organizationQualifications:2+ years prior Billing & Account Receivable experience in the construction industry preferredAbility to work independently in a time sensitive environment & strives in a team-oriented environmentAdvanced user skills in data entry, client services & communicationsStrong written and verbal communication skillsAbility to follow written and verbal instructionsStrong organizational, analytical, and problem-solving skillsAbility to manage multiple priorities in a fast-moving environmentWorks well independently and collaborativelyAdvanced Microsoft Office and typing skillsFlexible and adaptable with a positive attitudeWhy Join CobraStable and growing organization with over 26 years in operation with multiple branch locations and expanding service linesHealth Benefits: Blue Cross Blue Shield medical plans with low deductibles and generous employer contributionsShort- and long-term disability insurance fully paid by the employer$50,000 life insurance policy fully paid by the employerNine paid holidays annuallyPaid Time Off (PTO) for vacation, medical, or personal needsAdditional perks including company events, holiday celebrations, and performance bonuses