Administrative Assistant - Transportation & Dispatch

Job Description

Job Description

Position Overview

We are seeking a highly organized, detail-oriented Administrative Assistant with Dispatch Experience to join our fast-paced transportation operations team. In this role, you will be key to keeping our logistics running smoothly by maintaining precise trip records, ensuring compliance, and supporting daily dispatch workflows.

If you have a strong eye for detail, dispatch experience, and a great work ethic, we want to hear from you!

Key Responsibilities

• Dispatch & Documentation: Organize and manage dispatch records for accuracy, completeness, and company compliance.

• Billing & Auditing: Review and audit driver trip documentation and logs to verify accurate billing and operational procedures.

• Data Entry & Tracking: Enter trip details into internal logistics software while actively tracking loads, routes, and driver activities.

• Regulatory Compliance: Assist with enforcing DOT regulations and internal safety standards across all records.

• Administrative Support: Perform general administrative and clerical tasks to optimize team workflow and operational efficiency.

Qualifications & Requirements

• Experience Required: Prior dispatch operations experience (Required) alongside administrative support in transportation or logistics.

• Technical Skills: Fast and accurate data entry skills; proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Compliance Knowledge: Basic understanding of DOT regulations and trip records.

• Personal Attributes: Strong organizational skills, high motivation, accountability, and the ability to multitask in a fast-paced environment.

Benefits & Perks

• Competitive Hourly Pay

• Health, Dental, & Vision Insurance (Optional)

• Paid Time Off (PTO) & Holidays (Optional)

• Supportive, team-oriented work environment

Ready to bring your dispatch and administrative skills to a growing team? Apply today!