Protocol Activation Coordinator II

Classification Title:

Project Manager I 

Classification Minimum Requirements:

Bachelor’s degree or an equivalent combination of education and experience. 

Job Description:

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. 

As a Protocol Activation Coordinator IIat the UF Health Cancer Institute (UFHCI), you will be responsible for the coordination of study activation activities in conjunction with investigators, study teams, and CRO administrative staff. 

In your new role you will be responsible for the following: 

• Building a coverage analysis by working closely with the study team, University of Florida Clinical Research Hub (CRH), and UFHCI leadership to ensure billing compliance for all Clinical Trials at the Cancer Center. 
• Reviewing changes to the schedule of events, OnCore calendar, treatment plan or Medicare Coverage Analysis, updating all as required per protocol amendment. 
• Tracking metrics related to the protocol activation process and reporting back to UFHCI and CRO administration. 
• Completing feasibility questionnaires and facilitating CDA execution and site selection visits, communicating feasibility assessment to representatives of the Disease Site Groups (DSG) and/or Principal Investigator (PI), and making recommendations for changes and alternatives to better execute the protocols. 

This is a professional level position, ideal for candidates with experience as a clinical research coordinator or in protocol activation and an interest in further developing and specializing in study start-up and management. Employees in these roles operate as part of our collaborative research enterprise and are fundamental to the progress of cancer research being conducted at the University of Florida. A complete job description will be provided to candidates selected for interview. 

Expected Salary:

$61,000 - $70,000 

 
This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave. 

About the City of Gainesville 

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. 

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet! 

For more information, check out: The Guide to Greater Gainesvilleand Explore Gainesville in 60 seconds. 

Required Qualifications:

Knowledge/Experience:

• Bachelor’s degree in Nursing, Basic Sciences, and/or Health Care/Administration.  
• Demonstrated experience in clinical research coordination/management, including Medicare Coverage Analysis and research compliance.  
• Experience with clinical research budgeting and negotiation in an academic or medical setting. 

Skills/Abilities:  

• Strong analytical, critical thinking, and problem-solving skills with the ability to manage multiple projects and meet deadlines.  
• Excellent written and verbal communication skills, with the ability to collaborate effectively across internal and external stakeholders.  
• Proficiency in Microsoft Office and ability to work independently with strong organizational skills. 

Professional clinical research and/or oncology certification (through SOCRA, ACRP, etc.) are required at the earliest of 12 months from hire or eligibility.  

Preferred:

Knowledge/Experience:  

• Three to seven years of experience in study coordination or study management.  
• Experience with cooperative group trials (e.g., NCTN/ECTCN or other oncology-focused research networks).  
• Training or experience in project management methodologies (e.g., PMI, Six Sigma, Agile, Scrum). 

Qualities:  

• Resourceful, self-motivated team player with strong professional ethics and discretion.  
• Forward-thinking with a demonstrated ability to perform in a fast-paced, deadline-driven environment.  
• Strong interpersonal skills with the ability to build and maintain effective working relationships. 

Skills/Abilities:  

• Ability to lead projects, committees, or focus groups through successful completion. 
• Strong time management skills with the ability to prioritize competing demands and anticipate challenges.  
• Ability to analyze data, identify issues proactively, and implement effective solutions. 

Special Instructions to Applicants:

The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit. 

Applicants must upload a copy of the following documents to be considered for this position: 

• Cover Letter or Letter of Interest 
• Curriculum Vitae or Resume 
• List of Three Professional References 

This is not a remote work position, and is located on the University of Florida's Main Campus in Gainesville, FL.

Application must be submitted by 11:55 p.m. (ET)of the posting end date. 

Health Assessment Required:No