ARC Administrator/DRC Coordinator

ARC Administrator/DRC Coordinator Assistant

The ARC Administrator/DRC Coordinator Assistant role is to provide support to and take direction from the Administrator/Coordinator to ensure that submittals for review and consideration are received, documented, reviewed, and receive a prompt reply.

Essential Duties and Responsibilities:

• Assist the Administrator/Coordinator in fulfilling the process of receiving, documenting, reviewing, and replying to plan submittals;
• Assist the Administrator/Coordinator in establishing processes to ensure that Owners receive a timely response to their phone and email inquiries as well as the decision made for the plan they have submitted for review;
• Perform inspections on-site, when required, during the review and/or final inspection process;
• Track and document the receipt of review fees from Owners (when due);
• Track and document the return of landscape deposit money due to the Owner, when applicable;
• Maintain detailed records for each submittal and ensure they are added to the property's permanent file;
• Provide reports and available data, when requested, to include in the Manager's Report;
• Maintain a comprehensive understanding of the Association or Committee's documents, which outline the design review criteria and standards;
• Other tasks, as assigned.

Supervisory Duties:

None.

Knowledge, Skills, and Ability:

• Must possess personal values that align with those of the Company;
• Can follow written and oral instructions and work with limited supervision;
• Proficient typing skills with a minimum of 40 words per minute;
• Skill in organizing resources and establishing priorities;
• Ability to work independently and flexibly on several projects concurrently.
• Ability to maintain a strict level of confidentiality;
• Use of proper spoken and written communication of the English language, including spelling, grammar, and punctuation; and,
• Be detail-oriented.

Education or Formal Training:

• Minimum of a high school diploma or equivalent.
• General knowledge of the common-interest community industry is preferred.
• General knowledge of local landscape design and maintenance practices is preferred.

Work Environment:

This position operates in a professional office setting with the use of standard office equipment. Employees serving in this position will be issued a company-owned laptop computer.

Work may be performed indoors, outdoors, and while operating a motor vehicle.

The noise level of the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that an employee must meet to perform the essential duties of this job successfully.

Nearly 100% of this position is performed while sitting at a desk or driving in a vehicle. On occasion, duties of this position may require walking minimal distances of less than ½ mile, lifting items 15 to 20 pounds, and pushing items 40 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the job. Requests for consideration of reasonable accommodation should be addressed with Human Resources.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. This job description may also be amended or modified from time to time.