Escrow / Title Assistant

Flying S Title & Escrow is a subsidiary of Title Financial Corporation. We seek an Escrow / Title Assistant to join our team in Dillon, MT . TFC is a family-owned company that has been providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them, with employees who have spent their entire careers with us!

If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to Make a Difference, then keep reading.

The ideal team member:

• Has a passion for working with people, is customer service oriented, and takes pride in giving a great first impression in person or on the phone.
• Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
• Can prioritize tasks and notify others when assistance is needed.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Effective time management with the ability to meet deadlines.
• Proficient in Microsoft Office or similar software and has the ability to learn new programs quickly.
• Comfortable learning and using industry-specific software.
• Ability to work well under pressure in a fast-paced environment.
• At least one year of related experience in customer service or related experience is required.
• Previous experience in an office, Title, Escrow, or Banking is a plus!

About the position

The Escrow Assistant/Title Assistant is responsible for promptly answering incoming calls and transferring callers to the requested party. When visitors and callers are uncertain about whom to contact, this position gathers information to determine how to assist them. Escrow Assistant/Title Assistant requires good interpersonal and verbal communication skills.

The position gathers documents and processes paperwork required for all payoffs, liens, and clearing titles for routine escrow transactions. The Escrow Assistant/Title Assistant communicates with various types of lenders, realtors, attorneys, customers, etc. in order to facilitate information gathering.

Job Duties Include:

• Prepare and send lender packages and disburse funds in accordance with closing instructions and accounting procedures.
• Research and compile property profile information, including chain of title, tax statements, assessments, plat maps, and legal descriptions.
• Proofread and record documents; manage the recording process and maintain accurate records.
• Set up, maintain, and close escrow/title files, including deposits and document tracking.
• Respond to customer inquiries and resolve issues related to title clearance and escrow processing.
• Upload, organize, and manage documents in document retention systems.
• Perform clerical tasks such as scanning, filing, mail handling, ordering supplies, and light bookkeeping.
• Deliver documents to clients, banks, courthouses, or other locations as needed.
• Greet clients and answer phone calls professionally, routing inquiries appropriately.
• Support company values, goals, and culture through professional conduct and teamwork.
• Adapt positively to changes in responsibilities or procedures.
• Maintain prompt, predictable, and regular attendance.
• Perform other job duties as assigned.

Education and Experience

• Must be at least 18 years of age.
• High school diploma or equivalent required.
• Valid driver’s license with the ability to pass an MVR and background check.

Physical Requirements

• Prolonged periods of sitting or standing at a desk.
• Frequent use of computers and telephones.
• Must be able to lift up to 40 pounds occasionally.
• May require local travel using a personal or company vehicle; travel may also include attending training sessions.

We offer:

Competitive benefits plan including medical, dental, and vision for company employees with a contribution toward a spouse or dependent coverage. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, advance paycheck access, and voluntary benefits, including accident, hospital, and pet insurance plans! New employees accrue up to three weeks of Flexible Time Off and are eligible for 11 paid holidays from day one of employment. We offer volunteer time off to give back to our local communities. We also offer a company-provided employee assistance program, Short-Term Disability, Basic Life Insurance, and a wellness program at no cost to employees.

Flying S Title & Escrow is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

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