Real Estate Paralegal

Growing, national law firm is seeking a dynamic Real Estate Paralegal to support their Commercial Real Estate team

This Jobot Job is hosted by: Lauren Spann
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Salary: $100,000 - $150,000 per year

A bit about us:

A growing, national law firm with a strong presence on the East Coast and Southern US

Why join us?

• Competitive compensation & Benefits
• Hybrid work schedule following training - work/life balance
• Outstanding company culture built on collaboration, inclusion, communication and support
• Experienced leadership team that promotes professional development and career growth

Job Details

Purchases and Sales

• Support attorneys through all phases of commercial acquisitions and dispositions, from engagement through closing and post-closing
• Prepare and maintain critical dates memos, deal timelines and closing checklists; track open items and follow up with the deal team
• Draft, review and revise purchase and sale agreements, amendments, deeds, assignments, bills of sale, closing certificates and other ancillary documents
• Coordinate due diligence: order and review title, surveys, zoning reports, lien and tax searches, estoppels and property documents
• Prepare settlement statements and closing statements; coordinate funding, disbursements and wire instructions with the attorney
• Assemble execution packages and signature pages; coordinate multi-party and multi-state closings
• Manage post-closing deliverables, including recording, title policy issuance, distribution of closing documents and closing binders

Title and Survey Review

• Order, review and analyze title commitments, title instruments, exception documents and surveys; summarize issues for the attorney
• Prepare title and survey objection letters; track responses and resolutions through clearance
• Organize and satisfy title requirements, working with title companies, underwriters and surveyors to remove or insure over exceptions
• Review proforma title policies, endorsements and final policies for accuracy
• Research real property tax, ownership and recorded-document information
• Compare survey, zoning and title information to identify discrepancies for attorney review
• Maintain working knowledge of title and recording practices across the jurisdictions where the firm practices

Financings and Leasing Financings

• Assist with commercial real estate loan transactions for lender or borrower clients, including acquisition, construction and refinancing loans
• Prepare and review loan documents, such as notes, mortgages and deeds of trust, assignments of leases and rents, guaranties and closing certificates
• Prepare UCC filings and searches, and track lender conditions precedent and closing deliverables
• Coordinate with lenders, borrowers, title companies and local counsel to meet conditions and fund on schedule
• Assist with entity formation, good standing certificates, authority documents and foreign qualifications

Leasing

• Draft, review, abstract and manage commercial leases, amendments and ancillary documents (SNDAs, estoppels, commencement date agreements, guaranties)
• Prepare lease abstracts and track key dates such as options, renewals, expirations and notice periods
• Coordinate with clients, brokers and opposing counsel to move lease documents to execution and resolve open issues promptly

Matter Management, Systems and Client Service

• Open and maintain matter files; keep electronic deal folders organized in the firm's document management system, with consistent naming and version control
• Record time accurately and promptly; support the billing cycle by reviewing pre-bills and providing expense backup
• Manage several transactions at once, prioritizing competing deadlines and flagging risks to the supervising attorney early
• Serve as a day-to-day contact for clients, lenders, title officers, surveyors, brokers and opposing counsel, with professionalism and discretion
• Keep attorneys and the deal team informed with clear status updates
• Train and assist junior paralegals and legal practice assistants, and cover for colleagues during absences or peak periods
• Contribute to checklists, templates, forms and process improvements for the Real Estate group

Required Qualifications

• College degree and/or paralegal certificate
• 3+ years of paralegal experience in commercial real estate, with solid experience in title and survey review, purchases, sales, financings and leasing
• Strong working knowledge of Microsoft Word and Excel
• Highly organized, with the ability to prioritize and manage multiple transactions and deadlines
• Excellent written and verbal communication skills
• Team-player attitude and a client-focused approach
• Ability to handle confidential information with discretion

Preferred Qualifications

• Law firm experience, ideally in a mid-size or large firm with multi-state transactions
• Paralegal certificate from an ABA-approved program
• Experience with commercial loan documents, UCC filings, zoning reports and entity formation
• Familiarity with iManage, InTapp or similar time-entry and document management systems, and with Outlook and PowerPoint
• Notary public commission (helpful for closings)

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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