Administrative Assistant II

Administrative Assistant II - 530482

Job no: 530482

Work type: Regular Full-time (Benefits eligible)

Location: Tuscaloosa

Categories: Office/Clerical Support, Administrative / Professional

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy .

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Secures and manages clinical affiliation agreement for the CCN graduate programs. Works with program coordinators, faculty, and students to ensure all agreements are in place and meet the accreditation and other regulatory body requirements. Actively identifies potential clinical sites and maintains an up-to-date repository of clinical sites and contacts. Supports the administration of the CCN Graduate Programs. Assists with program design, management, and implementation. Serves as liaison between the program/department and other departments and the community. May supervise students and provide complex administrative assistance to the Assistant Dean of Student Services.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Skills and Knowledge: Excellent written and verbal communication skills. Interpersonal and organization skills. Excellent computer skills, in-depth knowledge of Excel and Qualitrics software programs. Excellent proofreading, basic math, and advanced editing skills.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.

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Advertised: 31 Aug 2026 Central Daylight Time

Applications close: 03 Sep 2026 Central Daylight Time