Office Manager

Location: Hialeah, FL (On-site, Full-time) Thales Steel Structures , a family-owned construction leader, is seeking a hands-on, bilingual Office Manager. If you’re an expert in QuickBooks and Microsoft Office, have construction industry experience, excel at purchasing and accounting, and can manage our small company’s social media, we want to hear from you! Key Responsibilities Manage daily office operations for a 7-person construction team QuickBooks Desktop : Handle all aspects (A/P, A/R, payroll support, reports) Perform basic accounting : Process invoices, payments, and prepare financial reports Purchasing : Source, negotiate, and order construction materials and office supplies Microsoft Office : Create and edit documents, spreadsheets, and presentations Maintain and support the company’s social media presence (posts, updates, replies) Communicate and translate smoothly with clients and vendors in English and Spanish Organize project files, assist with compliance, and support general admin needs Construction industry experience required Solid foundation in basic accounting 2+ years’ experience in office management or administration Demonstrated purchasing experience (quotes, vendor negotiation) in construction Microsoft Office : Advanced Word, Excel, Outlook, PowerPoint Experience managing company social media accounts (LinkedIn, Facebook, etc.) Bilingual: English & Spanish (spoken and written) Highly organized, detail-oriented, proactive U.S. work authorization and able to pass a background check Bonus Points Experience in steel fabrication QuickBooks certification, Procore/DocuSign 3+ years’ vendor management Why You’ll Love Working Here Family-owned: meaningful impact, supportive team, and real responsibility Hourly pay: $25/hour with opportunities for advancement Balance: Respectful hours, approachable management, and your input valued Development: Growth and added responsibility as the company expands #J-18808-Ljbffr