Regional Administrative Assistant

Regional Administrative Assistant

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts' premier conservation and preservation organization. The Trustees' preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households.

Salary Range: $21.03 - $27.04 per hour

Hours per week: 24

Job Classification: Part-Time, Nonexempt

Job Location Type: Hybrid

Location: Mission House, Stockbridge, MA

This position provides essential administrative and operational support to regional staff and helps ensure efficient day-to-day operations across multiple properties.

The Regional Administrative Assistant works closely with regional leadership and site-based staff to support payroll, purchasing, scheduling, recordkeeping, and internal communications, contributing to the successful delivery of programs, events, and property operations.

Specifically, you'll:

• Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence.
• Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures.
• Maintain organized and accurate electronic and paper files, databases, and records.
• Support seasonal hiring and onboarding, including coordinating paperwork and staff communications.
• Serve as a point of contact for internal and external inquiries and direct requests appropriately.
• Assist with administrative coordination for programs, events, and regional meetings.
• Order and track office and operational supplies as needed.
• Provide general administrative and operational support across the region, including occasional assistance at regional properties.
• Work with statewide support teams within the organization to build consistency across statewide systems.

This is a part-time, nonexempt position (24 hours/week) reporting directly to the Regional Vice President of the Western Hills & Berkshires.