Office Specialist I/II

Office Specialist

The Office Specialist classification is a position used city-wide. There is an immediate vacancy in the Fire Department. The list established from this recruitment will be used to fill this vacancy and any other vacancies that occur within one year. The filing deadline is July 16, 2026, or when 75 applications are received. DEFINITION: Under the supervision of higher-level supervisory personnel, performs a wide variety of typing and general clerical work of a routine nature.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Type a variety of documents in draft and final form, such as correspondence, standard forms, charts, and reports using office computer or other office equipment.
• Proofread materials for correct grammar, spelling, punctuation, and format.
• Receive the public and answers calls; determine how incoming calls should be routed; direct people to appropriate offices.
• Explain routine procedures, processes and department activities to the public and staff from other departments.
• Compile routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or instructions.
• Post a variety of information to various control records and information files.
• Contact other departments, agencies, businesses, and members of the public to obtain information necessary for a variety of City activities.
• Maintain prompt and regular attendance.
• Perform other related duties as required.

QUALIFICATIONS Education and/or Experience: A high school diploma or equivalent is required for both levels. No prior experience is necessary for the Office Specialist I. One (1) year of general office clerical experience is required for the Office Specialist II. License/Certificate: Possession of a valid Class "C" California driver's license.

RECRUITMENT AND SELECTION PROCESS

Interested and qualified candidates must complete an application on governmentjobs.com before the filing deadline, and as soon as possible. This recruitment will close July 16, 2026, or when 75 applications are received. Applications will be screened to select the candidates who possess the knowledge, skills and abilities that best meet the city's needs. Those candidates will be invited to participate in a written examination. Candidates successful in the written examination will advance to the Oral Board Interview. Candidates who successfully complete the process, will have their names certified to the eligibility list that will be used to fill this vacancy and future vacancies as they occur.