Business Coordinator

Position Function:


Provides administrative support in maintaining a general accounting system for the Department of Wildlife, Fisheries & Aquaculture by performing a variety of accounting duties and other activities. Major duties include procurement card management, purchasing, support of general operations such as payroll and hourly wage personnel hires.


Salary Grade : 12


Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.


Department Profile:


Mississippi State University is ranked as one of the top research institutions in the United States. The Carnegie Institute has designated MSU as a "higher research activity" doctoral granting institution. We are also ranked among the nation's top 100 research institutions based on the most recent National Science Foundation survey. The Department of Wildlife, Fisheries and Aquaculture is well-known for its highly collegial and interdisciplinary faculty, post-doctoral fellows, research and extension associates. Our undergraduate students concentrate in wildlife agriculture science, human-wildlife interactions, conservation biology, wildlife veterinary medicine, conservation law enforcement, and wildlife, fisheries and aquaculture science. The department also houses ~70 graduate students across a variety of programs. For additional information see extension.msstate.edu/natural-resources/wildlife and


Area of Specialization:


WFA


Anticipated Appointment Date:


July 2026.


Essential Duties and Responsibilities:


1. Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
2. Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases through the use of BullyBuy; communicate with vendors for prices, bids, and other information in coordination with the University Purchasing Department. Procures all supplies, furniture, and office equipment following Mississippi State procurement guidelines.
4. Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
5. Transfer funds between accounts following established guidelines. Prepare and process journal vouchers as necessary to correct income or expenditure postings to accounts.
6. Reconcile department financial records with university accounting records.
7. Maintain files and records in support of accounting data.
8. Maintain system of posting revenue and expenditures for reconciliation and record encumbrances of salary and other line items as needed into reconciling system.
9. Procurement card management includes:
A. check-in and check-out of cards; maintain system of receipts for monthly reconciliation;
B. key procard journal voucher monthly in a timely manner and submit to Business Manager for review and approval;
C. prepare and submit monthly procard audits;
D. process invoice payments accepting procurement card;
E. sort documents, code, log, review for accuracy, match supporting invoices to procurement documents and verify invoices for payment;
F. troubleshoot processing issues, contact departments and vendors to resolve problems and expedite payment, and respond to inquiries by telephone or in writing; refers complex problems for solution.
10. Distribute, review, calculate, and process payroll time sheets and employment documents for hourly employees; verify account numbers and maintain payroll and employment records for these employees.
11. Perform related duties as assigned.


Minimum Qualifications:


Education: H.S. diploma/GED.
Experience: Four (4) years' experience directly related to the duties and responsibilities specified.


Substitution allowed:
Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.


Preferred Qualifications:


Bachelor's degree in accounting or business; college level courses in accounting and/or business administration or demonstrated related experience beyond the minimum required. Banner financial experience.


Knowledge, Skills, and Abilities:


Organizing and coordinating skills. Ability to maintain confidentiality of records and information. Ability to understand and follow specific instructions and procedures. Ability to maintain calendars and schedule appointments. Ability to create, compose, and edit written materials. Knowledge of supplies, equipment, and/or services ordering and inventory control. Operating basic office equipment. Records maintenance skills. Word processing and/or data entry skills.
Ability to communicate effectively, both orally and in writing.


Working Conditions and Physical Effort


1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.


Instructions for Applying:


Link to apply:


Applicants must apply online at and attach a cover letter, resume, and the complete contact information for at least three references.


Screening Date:


June 26, 2026, until filled.


Restricted Clause:


Position is contingent upon continued availability of funding.


Equal Employment Opportunity Statement:


Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, View phone number on click.appcast.io.


What do I do if I need an accommodation?


In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: View phone number on click.appcast.io or View email address on click.appcast.io .


If you have any questions regarding this policy, contact the Department of Human Resources Management at View phone number on click.appcast.io or View email address on click.appcast.io . Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.