ADMINISTRATIVE SUPERVISOR

Job Description and Duties

SUPERVISOR I – ADMINISTRATIVE SERVICES / MONTEREY DISTRICT

The reporting location is the Monterey District Office located at 2211 Garden Road, Monterey, CA 93940, but may be required to work at other locations throughout the district as assigned and based on operational need . This position will work under the general direction of the Supervisor II.

Monterey District is seeking a highly motivated employee to join the District as the Supervisor I for the Administrative Team. The Supervisor I will be responsible for the budgets, accounting, contracts, purchasing, and front office components of the District's administrative staff. This position has the opportunity to learn a complex District while working in a team environment. The sucessful candidate will be a leader, encourage a team atmosphere, motivate employees, solve problems, reasearch, and advise field staff. They will also ensure staff are compliant with rules, regulations, and policies. Travel throughout the District is required. The work schedule for this position will be Monday - Friday, 8:00am - 5:00pm.

The selected candidate is required to submit to a background investigation process utilizing Live Scan fingerprinting prior to appointment.

Training and Development Assignments may be considered.

This position is designated as not telework eligible.

Possession of a valid Class C driver’s license is required. You must answer the questions addressing your driver’s license on your application. Ensure you provide your driver’s license number, class, expiration date, and any endorsements and/or restrictions on your application.

State housing is not available. For further information regarding this position, please contact Cassie Salopek at View phone number on click.appcast.io or View email address on click.appcast.io

This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.

You will find additional information about the job in the .

Working Conditions

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receives a temporary reduction in pay in exchange for PLP 2025 leave credits. The percentage of the temporary salary reduction and the number of PLP 2025 leave credits are determined by the position’s assigned bargaining unit. The salary range(s) included in this job advertisement do not reflect the temporary salary reduction. For additional information regarding PLP 2025, please click .

Special Requirements

• The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Failure to include and complete the Statement of Qualifications (SOQ) may result in disqualification for interview. Applicants must number and include the full text of the SOQ items in their response. SOQs must include your full name and be limited to a maximum of two (2) pages, single spaced, in twelve-point Arial font.

1. How does your experience meet the position duties listed in the duty statement? Provide examples that demonstrates your skill and state how you gained the skill.

1. Describe your experience that demonstrates your leadership abilities managing a fast-paced administrative support unit with different areas of responsibility and technical expertise. Provide a specific example describing how you successfully lead a team, established priorities, developed work plans, delegated assignments, and tracked progress to ensure timely and accurate completion of projects and assignments.

DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.)

SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The sucessfull candidate will be a leader, encourage a team atmosphere, motivate employees, solve problems, reasearch, and advise field staff.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Instructions

If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-720-4800-001 and the Job Control # JC-534937 in the “Examination or Job Title for which you are applying” section on the STD. 678. 

Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered.

Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.