Accounting Clerk (Maintenance)

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.


Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.


The purpose of this job is to process financial information/documentation pertaining to accounts payable, accounts receivable, purchasing, or other financial activities for the Maintenance Department for the Hamilton County Department of Education (HCDE).


Responsibilities

• Acts in a professional, respectful, and courteous manner at all times.
• Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
• Processes documentation relating to accounts payable functions; receives/organizes purchase orders and enters into computer; reviews invoices for accuracy, matches with purchase order, and researches discrepancies; ensures compliance with bid pricing and proper signature/authorization on invoices prior to payment; codes invoices for assignment to proper budget accounts; enters invoice data into computer; reviews edit reports; receives payables checks, obtains signatures, and mails to vendors; maintains files/records; ensures that all purchasing activities comply with state purchasing guidelines.
• Processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
• Prepares a variety of financial reports; compiles statistical and administrative data for reports; researches data and makes applicable calculations; submits reports to appropriate departments, individuals, or outside agencies.
• Performs a variety of general accounting/bookkeeping functions, such as calculating data, balancing/reconciling spreadsheets/reports, researching financial discrepancies, correcting data errors, generating reports, or maintaining financial records.
• Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
• Follows established procedures for ensuring assigned areas are safe.
• Works collaboratively with school staff, students, parents, and other stakeholders.
• Attends work and arrives to work on time.
• Maintains confidentiality.
• Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
• Attends meetings as needed.
• Provides assistance to other employees or departments as needed.
• Prepares or completes various forms, reports, correspondence as required.
• Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, or running errands.
• Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; operates general office/school equipment.
• Monitors inventory of equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement materials.
• Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:

• High school diploma or GED required;
• College level course work or vocational training in bookkeeping, office administration, and personal computer operations preferred;
• supplemented by one (1) year previous experience and/or training involving bookkeeping, accounts receivable, accounts payable, purchasing, office administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Skills/Qualifications:

• Ability to communicate effectively verbally and in writing.
• Ability to use technology to complete essential functions of job.
• Ability to perform addition, subtraction, multiplication, and division.
• Ability to calculate decimals and percentages.

Compensation:

• Salary is based on a combination of relevant education and experience.
• Grade C
• Salary Scale