Advancement Services Coordinator

Job Details Job Title: Advancement Services Coordinator Location: Westwood, Massachusetts Start Date: Immediately Job Type: Full-time Salary: $61,250 – $71,750 per year Posted: May 26, 2026 Job Description Xaverian Brothers High School is an independent Catholic school for boys in grades 7-12 located in Westwood, Massachusetts, with a student body of over 980. The Advancement Services Coordinator will support the daily operations of the Advancement Office, ensuring accurate and timely processing of gifts and pledges, donor acknowledgements, financial reconciliation, and administrative support for advancement initiatives and events. General Expectations The ideal candidate will be highly organized, detail-oriented, collaborative, and committed to supporting the mission of Xaverian and Catholic education. Essential Job Responsibilities Process, record, and deposit donations and pledges from annual giving programs, special events, memorial and scholarship gifts, matching gifts, and other advancement initiatives. Generate and distribute daily gift reports. Prepare gift acknowledgement letters and tax receipts in compliance with IRS regulations using Blackbaud Raiser’s Edge. Manage recurring gifts, including online giving platforms and payroll deductions. Confirm company matching gifts and maintain relationships with third‑party donation and grant management platforms. Collaborate regularly with the Business Office on gift processing, reconciliations, and reporting. Reconcile Advancement Office deposits and reports with the general ledger on a monthly basis. Assist with annual audit preparation and reporting. Track advancement office revenue and expenses related to fundraising events and departmental operations. Create and manage online donation and event registration forms through Online Express and other platforms. Support advancement events—including receptions, the Golf Classic, Gala, Fashion Show, and scholarship events—requiring occasional evening and weekend responsibilities. Maintain accurate donor and constituent records and update biographical information as needed. Collaborate with the Advancement and Communications teams on acknowledgement language and stewardship efforts. Attend weekly Advancement Office meetings and assist with additional projects as assigned. Qualifications and Skills Required Bachelor’s degree preferred. Excellent organizational skills and exceptional attention to detail. Strong written and interpersonal communication skills. Ability to manage multiple priorities and meet deadlines with accuracy. Commitment to confidentiality and professional standards. Proficiency with Google Workspace and Microsoft Office. Experience with Blackbaud Raiser’s Edge, Online Express, Qgiv, and/or OneCause preferred; training will be provided. Experience in advancement services, nonprofit administration, finance, or data management preferred. Availability for occasional evenings and weekend events. Equal Opportunity Statement Xaverian is an equal opportunity employer and does not discriminate on the basis of race, gender, color, religion, age, sexual orientation, veteran status, disability, or other characteristics protected by applicable law. Contact Information Jane McCarthy 800 Clapboardtree Street Westwood, Massachusetts 02090 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr