Administrative Support Specialist

Job Summary We are seeking an Administrative Support Specialist for a contract opportunity in South San Francisco, CA. This role supports a busy maintenance administration team focusing on vehicle acceptance, document control, filing, data entry, invoice processing, and work order support. This is a great opportunity for an organized and detail-oriented administrative professional who enjoys keeping operations running smoothly. The work environment is team-focused, fast-paced, and service-oriented, with supportive leadership and the opportunity to strengthen skills in office administration, invoice tracking, records management, and operational coordination. Candidates who take pride in accuracy, professionalism, and dependable support will be well positioned for success. Key Responsibilities Maintain accurate records and files related to bus maintenance, vehicle acceptance, work orders, and administrative documentation. Review, process, and track contractor and vendor invoices, including monitoring spend against contract value. Perform detailed data entry using Microsoft Excel, PeopleSoft Finance, work order software, and other office systems. File data submittals, work directives, vehicle acceptance forms, and other required documents. Communicate with internal departments, divisions, vendors, and stakeholders regarding vehicle information and account issues. Support daily office workflow and complete additional clerical or administrative duties as assigned. Compensation and Benefits Pay Rate: $37.00 per hour. Schedule: Monday through Friday, 7:00 AM to 4:00 PM. Job Type: Contract/Temporary. Location: South San Francisco, CA 94080. For temporary assignments lasting 13 weeks or longer, major medical, dental, vision, 401k and statutory sick pay are offered where required. Equal Opportunity Employer / Disabled / Protected Veterans We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. Legal and Compliance AppleOne participates in the E-Verify program in certain locations as required by law. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Know Your Rights poster is available. Pay transparency policy is available. #J-18808-Ljbffr AppleOne Employment Services