Administrative Records Coordinator

Administrative Records Coordinator

LHH is partnering with a confidential, mission-driven organization to hire an Administrative Records Coordinator to support internal committees and leadership with highly detailed records administration and document review. This role is ideal for someone who is exceptionally detail-oriented and takes pride in accuracy when working with sensitive, confidential information.

This position requires a careful, methodical approach. Small details matter, and accuracy is critical.

Schedule:

• Full-time, on-site
• MondayFriday
• 8:00 AM 4:30 PM

What You'll Do:

• Review detailed, confidential documents to verify accuracy, completeness, and consistency
• Manage official records from intake through final filing and retention
• Identify discrepancies, missing information, and errors within documentation
• Prepare administrative packets, reports, and correspondence for internal review
• Maintain highly organized and secure electronic and physical filing systems
• Track document revisions, version history, and finalized records
• Coordinate meetings, calendars, agendas, and administrative logistics
• Serve as an administrative point of contact for record-related inquiries
• Support audits, information requests, and special projects requiring precision

What We're Looking For:

• 3+ years of experience in administrative support, records coordination, legal administration, or similar roles
• Exceptional attention to detail with proven accuracy reviewing documentation
• Experience handling confidential or sensitive information
• Ability to thoroughly review information and flag inconsistencies or errors
• Strong organizational and document management skills
• Experience supporting leadership teams, boards, or committees
• Proficiency with Microsoft Office and database or filing systems
• Ability to manage multiple priorities while maintaining a high level of accuracy

Preferred:

• Experience in structured, policy-driven, or procedure-heavy environments
• Familiarity with formal records, compliance, or governance processes
• Paralegal certificate or related education

Compensation:

• Salary: $65,000 - $68,000, based on experience

Why This Role:

This is a stable, long-term opportunity with an organization that values precision, accountability, and consistency. The client is seeking someone who is trusted to handle detailed records carefully and understands that accuracy is essential.