Contracts & Billing Coordinator

Contracts & Billing Coordinator

Nourish Colorado is a non-profit organization committed to increasing access to nutritious, local food and building a more equitable food system across Colorado. We conduct policy advocacy for systems change, manage programs that increase food access and support local producers, and work alongside community partners to inspire collective action.

Position Summary: The Contracts & Billing Coordinator manages contract documentation, invoicing, subaward processing, and financial compliance across the Healthy Food in Institutions Local Food Program (LFP) and Nutrition Incentives programs. This role ensures timely payments, accurate financial tracking, and alignment with multiple grant requirements, including high-volume partner reimbursements.

Essential Responsibilities and Duties

• Prepare, issue, and manage contracts and subaward agreements using established templates
• Coordinate contract execution, including collecting signatures and tracking status
• Track contract timelines, renewals, and amendments
• Monitor compliance documentation
• Prepare invoices and payment requests across programs
• Review contractor, partner, and subaward invoices for accuracy and compliance
• Manage high-volume Nourish CO partner reimbursements and redemption-based payments
• Validate partner-submitted documentation (tracking sheets, receipts, logs) for completeness and eligibility
• Coordinate closely with Accounting Senior Manager on processing and timelines
• Support with track spenddown against approved budgets and flag pacing issues
• Provide updates on monthly expenditures
• Support grant budget tracking and reconciliation
• Review data for discrepancies, inconsistencies, or risks
• Flag issues early to program and finance staff
• Ensure proper documentation retention across programs
• Maintain audit-ready records and clear documentation trails
• Support preparation for audits and reporting
• Participate in and actively engage with organization-wide monthly JEDI meetings aimed at fostering connection and belonging across Nourish
• Contribute to team-specific JEDI projects and initiatives, supporting the integration of equity and inclusion into day-to-day work

Qualifications and Experience

• 2+ years of experience in billing, contract management, and financial tracking
• Strong financial literacy and attention to detail
• Ability to manage high volumes of transactions with accuracy and consistency
• Strong data validation skills, including identifying errors, gaps, and anomalies in reporting
• Technologically savvy and organized Advanced Excel or Google Sheets proficiency (formulas, data validation, tracking)
• Familiarity with program management tools (Monday, ClickUp, Slack, etc.)
• Ability to manage, organize, and analyze information
• Ability to ensure accountability while working collaboratively with partners to resolve invoicing and compliance challenges
• Highly organized with strong documentation and file management practices
• Proactive approach to problem identification and resolution
• Commitment to meeting partners where they are and supporting a wide range of communication and learning styles
• Excellent communication and interpersonal skills; ability to work collaboratively
• Sensitivity and experience working with diverse populations, cultures, and socioeconomic backgrounds
• Commitment to Nourish Colorado's mission, vision, goals, and organizational values
• Nice to have: Experience working with food systems, SNAP, nutrition incentive programs, and/or school meal programs
• Experience working with small businesses, farmers markets, and/or community-based organizations
• Spanish language skills for partner communication
• Experience building or improving workflows and operational systems

This position would ideally start on July 6th, 2026 and is fully funded for one year. Extension of position is based on performance and available funding.

Benefits

Benefits & Perks: Flexible PTO and paid holidays; medical, dental, and vision insurance; life and disability coverage; 401(k) with employer match; flexible work environment; and the opportunity to work alongside a passionate, mission-driven team committed to building a more equitable food system across Colorado.

How to Apply

Interested candidates need to complete this form by June 5th, 2026. The form will ask for your resume and cover letter along with a few additional questions. We will be conducting rolling interviews from mid-May to early June.

Nourish Colorado is dedicated to equal employment opportunities and prohibits unlawful discrimination against applicants or employees based on race, color, national origin, ancestry, creed, religion, sex, age, disability, genetic information, veteran status, sexual orientation, marital status, gender identity or expression or any other characteristic protected by state or local law.