Back-Up Administrative Coordinator

Backup Administrative Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Summary

The Backup Administrative Coordinator provides support to the store's Administrative Coordinator and store leadership team. This position helps ensure administrative, personnel, scheduling, payroll, onboarding, recordkeeping, and general office responsibilities are completed accurately and on time. The Backup Administrative Coordinator is expected to assist with regular administrative duties and provide coverage when the Administrative Coordinator is unavailable.

Key Responsibilities

• Provide backup support for the Administrative Coordinator and assist with daily administrative responsibilities.
• Help maintain accurate and organized associate records, files, forms, and store documentation.
• Assist with associate onboarding and ensure required paperwork and administrative steps are completed.
• Support new associates during the onboarding process and help communicate important store information, policies, and procedures.
• Assist with payroll-related tasks, including reviewing timekeeping information and identifying missing or incorrect punches for appropriate follow-up.
• Support scheduling and staffing-related administrative tasks as assigned.
• Maintain confidentiality when handling associate, payroll, personnel, and other sensitive information.
• Assist associates with general questions regarding schedules, timekeeping, forms, and administrative processes.
• Help ensure required postings, notices, and associate communications are current and properly displayed.
• Support store leadership with administrative projects, reports, paperwork, and follow-up.
• Assist with maintaining organized office and administrative areas.
• Help track required associate training and communicate outstanding training needs when appropriate.
• Assist with organizing orientation materials and information for newly hired associates.
• Provide administrative support related to hiring, staffing, transfers, and associate status changes as assigned.
• Communicate professionally with associates, applicants, store leadership, and other business partners.
• Follow proper procedures when handling confidential or sensitive information.
• Provide coverage for Administrative Coordinator responsibilities when the primary Administrative Coordinator is unavailable.
• Support additional store operations and administrative responsibilities as needed.

Leadership & Administrative Expectations

• Demonstrate professionalism, discretion, and confidentiality at all times.
• Maintain a high level of accuracy when completing administrative work.
• Effectively prioritize tasks and meet required deadlines.
• Communicate clearly and professionally with associates and leadership.
• Provide approachable and responsive support to associates.
• Follow established procedures and escalate questions or concerns to the appropriate leader when necessary.
• Maintain organized records and ensure administrative tasks receive proper follow-up.
• Serve as a dependable backup who can maintain continuity of administrative functions when coverage is needed.

Qualifications

• Previous administrative, retail, customer service, or office experience preferred.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to handle confidential information responsibly.
• Comfortable working with computers, email, spreadsheets, scheduling systems, and other administrative tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while also supporting store leadership and associates.
• Must be dependable, professional, organized, and able to demonstrate good judgment.
• Ability to work a flexible schedule based on business and coverage needs.

Physical Requirements

• Ability to sit, stand, and walk for extended periods as required.
• Ability to perform repetitive computer and office-related tasks.
• Ability to bend, reach, lift, and move office materials and supplies as needed.
• Ability to move throughout the store to communicate with associates and leadership and support operational needs.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.