Senior Payroll Specialist

Overview Senior Payroll Specialist Hiring Range: $31.35 - $39.19 / hour Full Salary Range: $31.35 - $47.02 / hour The Town of Vail is seeking a highly skilled and detail-oriented Senior Payroll Specialist to support our Finance Department. This role works closely with the Accounting Manager and Human Resources to accurately process bi-weekly payroll for all Town employees. The position handles complex payroll scenarios, including overtime calculations across three different FLSA groups, assists with benefits administration, troubleshoots time clock entries, and maintains legal compliance and the confidentiality of sensitive information. With support from the Accounting Manager, the Senior Payroll Specialist is responsible for maintaining the Town\'s payroll system (Workday), including system configuration and ensuring accurate financial reporting of payroll results. This is an excellent opportunity to build advanced Workday skills in a leading Payroll and HRIS system while working with a collaborative and supportive finance team. Essential Duties & Responsibilities Process semi-weekly payroll for all employees, including hourly, police, fire, and exempt administrative staff. Calculate and process overtime, holiday pay, variable overtime, and premium pay rates according to town policies. Coordinate with HR to maintain accurate employee records, including personnel payroll files. Assist with processing enrollments, terminations, and status changes. Ensure compliance with pension contributions, reporting requirements, and member services. Process pension transmittal files and wire transfers. Process pension-related inquiries and coordinate with account representatives. Process wage garnishments, tax levies, advances, and other payroll deductions. Maintain accurate records and ensure proper remittance to appropriate agencies. Assist with outsourced preparation and filing quarterly payroll tax reports, including federal and state requirements. Complete year-end tax processing through the third-party (ADP) portal. Reconcile payroll accounts and prepare payroll-related journal entries. Coordinate with the Accounting Manager to ensure accurate financial reporting. Respond to employee inquiries regarding pay, leave balances, pay-related corrections, and payroll-related matters. Provide excellent customer service while maintaining confidentiality. Support time and attendance tracking systems and processes. Coordinate with supervisors to resolve discrepancies and ensure accurate time reporting. Stay current with federal and state payroll laws, regulations, and best practices. Stay current with payroll system updates, maintain accurate system configurations, and troubleshoot errors. Set up and deploy new earnings and deductions pay codes as needed. Test and validate new pay and time codes in coordination with other departments. Assist with accounts payable and receivables, audit preparation, system implementations, and other projects as assigned by the Accounting Manager. Knowledge, Skills & Abilities Strong analytical abilities and meticulous attention to detail. Advanced proficiency with Microsoft Excel and financial software. Experience with Workday payroll software preferred. Knowledge of governmental accounting preferred. Understanding of accounting functions (AP, AR, payroll). Strong written and verbal communication skills. Ability to work independently, stay organized, and manage multiple deadlines. Education & Experience Minimum of three years of relevant accounting and payroll processing experience. Payroll certification and/or a Bachelor\'s degree in Accounting preferred. Experience in government accounting preferred. Workday payroll experience preferred, but not required. Culture / Lifestyle / Benefits The Town of Vail is a values-based culture that is nurtured by employees who foster teamwork, take ownership in Vail\'s future, and pride in serving their community. To learn more about our community, visit and explore Vail Information. If you\'re ready to make an impact and be part of a dynamic team, apply today for immediate consideration. The Town of Vail is an equal opportunity employer. We value diversity and do not discriminate based on sex, gender identity, sexual orientation, race, color, religion, national origin, disability, veteran status, age, or any other protected status. #J-18808-Ljbffr