Receptionist - Sports Medicine Clinic

Overview Provides clerical support to include scheduling, registration, cash handling and overall support services to guests. Schedule: Part‑time Days Shift: Monday thru Thursday 1-5 pm; Friday 12-4pm Location: Janesville Sports Medicine & Rehab Clinic Responsibilities Answers incoming telephone calls, determines purpose of callers, forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate. Retrieves messages from voice mail and forwards to appropriate personnel. Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate. Welcomes on‑site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Receives, sorts, and routes mail, and maintains and routes publications. Orders, receives, and maintains office supplies. Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes. Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary. Performs other clerical duties as needed. Schedules patient appointments and is responsible for EMR registration check‑in processes in Epic. Loads, verifies and updates patient demographics; scans, loads and verifies insurance coverage. Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning. Reviews all alerts in Epic and refers patient to a PFC when necessary. Collects co‑payments and other self‑pay obligations when required, posts in Epic when registering patient, provides patient with an estimated self‑pay obligation when appropriate. Performs cashiering functions, online payment posting within Epic; processes payments and deposits adhering to the Cash Handling Policy. Completes daily closing report and balances individual cash drawer at end of each day; performs petty cash count in and out daily and records appropriately. Assists patients with MyChart signup and activation; replies to MyChart messages promptly, closing messages when complete. Safeguards patient privacy and confidentiality per MHS policies. Preps routes daily for upcoming appointments for frontline registration. Reviews daily work queues and corrects identified patient registration errors. Utilizes Epic waitlists based on provider preference and reviews and updates no‑shows and cancellations for the day. Education and Experience High School diploma or equivalent preferred. Previous medical reception or reception experience preferred. Skills and Abilities Understands and demonstrates Critical Moments of Service techniques and standards. Ensures reception and lobby areas are well maintained and clean. May be required to work flexible hours and overtime during peak hours. Preforms all other duties as assigned. May be responsible for working in alternate locations. Basic knowledge of keyboard skills and medical terminology preferred. Good interpersonal and written communication skills. Basic knowledge of Epic preferred. Level of Supervision Some independent judgment is required, but alternatives are limited by standard practices or procedures. Pay Range $16.89 - $25.33 Equal Opportunity Employer Statement Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status. Benefits Medical, Dental, Vision Life & Disability Insurance FSA/HSA Options Generous accruing paid time off Paid Parental and caregiver leave Career advancement and educational opportunities Tuition and certification reimbursement Certification Reimbursement Well‑being Programs Employee Discounts On‑Demand Pay Financial Education #J-18808-Ljbffr