Workday Administrator

Workday Administrator

Vaco has a direct-hire opportunity with a highly stable client located in downtown Cincinnati for an experienced Workday HCM professional.

This role will serve as a key technical owner of the Workday environment, with responsibility across system administration, integrations, security, reporting, and ongoing optimization.

This is an onsite position in downtown Cincinnati, and as an added perk, the client provides free parking for all employees.

Key Responsibilities:

Workday Administration & System Optimization

• Serve as a primary technical owner for Workday HCM, managing configuration across Core HCM, Onboarding, and Time/Absence.
• Maintain, test, and enhance Business Process Framework configurations, condition rules, and validation rules.
• Manage Workday security architecture, including role-based, user-based, and domain security policies, while maintaining compliance, data privacy, and audit readiness.
• Lead evaluation, regression testing, and deployment of Workday's semi-annual R1/R2 feature releases in partnership with HR stakeholders.

Integrations & Operational Support

• Monitor, support, and troubleshoot scheduled Workday integrations, proactively addressing interface failures, payload issues, and data discrepancies.
• Build and maintain integrations using Enterprise Interface Builder (EIB), Core Connectors, Document Transformation, and Workday Studio.
• Support automated data feeds connecting Workday with other enterprise platforms, including recruiting, time-tracking, and ERP systems.
• Develop and refine custom transformations using XSLT and web services, including SOAP and REST APIs.

Managed Services Transition & Operational Excellence

• Support the transition of Workday technical ownership from an external managed services provider to an internal IT model.
• Audit and document the current Workday environment, including active integrations, runbooks, credential rotations, and outstanding technical debt.
• Establish internal ticketing, change management, documentation, and environment promotion standards across Sandbox, Preview, and Production.

Reporting, Analytics & Data Integrity

• Design, build, and maintain complex Workday reports, including Advanced, Matrix, and Composite reports, as well as calculated fields.
• Support reporting needs across HR, Finance, and executive leadership.
• Perform regular data audits to identify configuration gaps, synchronization failures, and orphan records while improving automated data validation.

Required Qualifications

• 3-5+ years of hands-on Workday HCM system administration experience within a mid-to-large enterprise environment.
• Strong experience developing, modifying, and troubleshooting Workday integrations using EIBs, Core Connectors, and Workday Studio.
• Proficiency with XSLT, XML, SOAP/REST APIs, and Web Services.
• Strong understanding of Workday security groups, business process definitions, and supervisory organization structures.
• Experience working within a Workday environment previously built or maintained by a third-party provider, including technical discovery and documentation.
• Strong problem-solving and communication skills with the ability to translate technical issues into clear, practical solutions for HR and business stakeholders.

Preferred Qualifications

• Workday Pro Certification in Core HCM, Integrations, Reporting, or a related area.
• Experience transitioning a Workday environment from an external AMS or managed services partner to an internal IT model.
• Experience integrating Workday with enterprise ERP platforms such as JD Edwards, SAP, or Oracle.
• Experience with recruitment platform integrations such as iCIMS.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Desired Skills and Experience

Workday HCM Administration, Workday Integrations, Workday Studio, EIB, Core Connectors, Workday Security, Business Process Framework, XSLT, XML, SOAP/REST APIs, Workday Reporting, Calculated Fields, R1/R2 Release Management, AMS/Managed Services Transition, Workday, Workday administrator, workday administration

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees .
• Virginia residents may access our state specific policies .
• Residents of all other states may access our policies .
• Canadian residents may access our policies in English and in French .
• Residents of countries governed by GDPR and UK GDPR may access our policies .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).